Departmental Secretary

Clerical Support Position

Provides general clerical support to the assigned department.

Minimum Qualifications

Education, Certification, and/or Licensure:

• High school diploma or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

Experience:

• One (1) year of administrative experience.

Core Duties and Responsibilities

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Type various reports and correspondence for department. May type from dictation.
• Receives and screens visitors and telephone calls; notifies leadership and/or relays messages.
• Maintain daily appointment calendar for departmental personnel.
• Prepares correspondence, memoranda, reports, meeting agenda, minutes and/or department newsletter.
• Maintains and revises record keeping and filing systems for the department.
• Receive, sort, and direct incoming mail. Prepare outgoing mail.
• Responds to general inquiries concerning the activities and operation of the department by relating or referring to established policies and procedures.
• Monitors inventory of office supplies and orders from approved vendor as needed, as approved by Office Manager. Orders special items upon request of department leadership.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual dexterity used in operating standard office equipment.
• Prolonged periods of sitting.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment.

Skills and Abilities

Excellent written and verbal communication skills. Proficient in Microsoft Office. Knowledge of medical terminology.

Additional Job Description

Scheduled Weekly Hours: 32

Shift: Day (United States of America)

Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: WVUH West Virginia University Hospitals

Cost Center: 570 WVUH Chaplaincy and Spiritual Care

Address: 1 Medical Center Drive Morgantown West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.