Executive Office Administrator (EOA)

Executive Office Administrator (EOA)

The Boeing Company is currently seeking an Executive Office Administrator (EOA) to support Strategy and Business Operations (SBO) Executive Directors under Information Digital Technology & Security (IDT&S) and other leaders within the organization in Berkeley, MO; Arlington, VA; Auburn, WA; Chicago, IL; El Segundo, CA; Everett, WA; Huntington Beach, CA; Huntsville, AL; Long Beach, CA; Mesa, AZ; North Charleston, SC; Oklahoma City, OK; Plano, TX; Renton, WA; Ridley Park, PA; San Antonio, TX; Seal Beach, CA; Seattle, WA; or Wichita, KS.

The Executive Operations Assistant will thrive in a fast-paced, dynamic environment, expertly managing complex calendars, coordinating logistics for internal and external events, and organizing meetings and staff activities with precision. The ideal candidate brings exceptional interpersonal skills, outstanding organizational abilities, and a collaborative mindset, combined with strong time management to keep operations running smoothly. Join us to play a vital role in driving efficiency and supporting leadership excellence.

Position Responsibilities:

• Prioritize and schedule senior leader-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements, monitor travel logistics, generate expense reports, provide visibility of report status, and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement
• Process and screen incoming and outgoing communications to ensure proper dissemination of information
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
• Provide guidance to less experienced employees

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience providing administrative support to multiple stakeholders such as leaders, managers, and staff members
• 3+ years of experience managing schedules and calendars using Microsoft Outlook
• 3+ years of experience supporting and engaging with organizational senior leadership and their teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements when necessary
• 3+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams

Preferred Qualifications (Desired Skills/Experience):

• Bachelor's degree or higher
• 5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
• 5+ years of experience in a role which required strong interpersonal and communication skills
• Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution
• Experience using collaboration tools (e.g., Microsoft Teams)
• Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly
• Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication