Executive Assistant

Executive Assistant (A1470727DAL) Plano, Texas Position Overview Our client is seeking a highly professional, polished, and proactive Executive Assistant to support senior leadership in a fast-paced, collaborative corporate environment. This is a highly visible role that requires exceptional organizational skills, strong business judgment, and the ability to adapt to a variety of personalities and working styles. The ideal candidate will be a team-oriented professional who thrives in a dynamic office setting and enjoys supporting executives while contributing to company culture and employee engagement initiatives. Key Responsibilities Provide executive-level administrative support to one or more senior leaders. Manage complex calendars, coordinate schedules, and prioritize competing requests. Schedule meetings and assist with preparation of agendas, presentations, and meeting materials. Monitor executive inboxes and respond to routine communications on behalf of leadership. Coordinate domestic and international travel arrangements and manage expense reporting. Process expenses and support travel administration utilizing tools such as Concur when applicable. Support office operations, including ordering meals, coordinating office needs, and maintaining supplies. Assist with planning and execution of employee engagement activities, department events, and company celebrations. Coordinate logistics for town halls, conferences, holiday events, launch parties, and other large-scale programs. Manage office inventory, including snacks, beverages, office supplies, and branded merchandise. Serve as a resource for general administrative support and team member services. Provide front desk and receptionist coverage during designated periods. Mentor and assist junior administrative team members when needed. Qualifications Previous Executive Assistant experience supporting senior leadership teams. Advanced calendar management and scheduling experience. Experience coordinating travel and preparing expense reports. Strong event planning, office management, and administrative support background. Experience working in a professional corporate environment. Proficiency with Microsoft Office Suite and Outlook. Experience using Slack strongly preferred. Concur experience preferred. Coupa experience is a plus. Why Join This Opportunity? Exposure to senior leadership and executive-level decision-making. Opportunity to play a key role in supporting company operations and culture. Collaborative and team-oriented work environment. Hands-on involvement in special projects, company events, and cross-functional initiatives. Potential for long-term opportunity based on business needs and performance, though permanent employment is not guaranteed. Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. #J-18808-Ljbffr Beacon Hill