Editorial Coordinator

Yale Journal Of Biology And Medicine Editorial Coordinator

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This position is responsible for the production of the Yale Journal of Biology and Medicine (YJBM); four focus issues annually, produced quarterly in March, June, September, and December. The Editorial Coordinator (EC) provides expert analytical services and guidance to the YJBM faculty advisor, graduate and medical students, as well as to the YSM communication officer and Deputy Dean for Education to optimize use of donor funds and produce a top-tier medical journal. This position serves as the main point of contact for all authors, YJBM Board Members, peer review, solicitation, funding, policy, and procedures. The EC works with YJBM Board Members to identify training needs for peer review and quarterly solicitation. The EC provides professional guidance to the YJBM graduate and medical student board, helps the students ensure continuity from year to year, and provides editorial support as well as manages production of the YJBM.

This is a part-time opportunity working 25 hours per week. This is a hybrid position, and the in-person schedule may vary depending on the operational needs of the Office of Medical Education.

Principal Responsibilities

• Supports the day-to-day activities of the student volunteers on the YJBM Editorial Board, including training, production, and performance management.
• Ensures flow of performance for each quarterly issue team regarding work direction, strategy, priorities, and successes.
• Follows established YJBM timeline for publication so that every issue is published on time.
• Monitors performance measures to assure that students and systems meet author needs.
• Serves as a point of contact for all business and administrative activities.
• Reviews, recommends, and implements standardized budget and financial management processes to optimize the YJBM financial plan. Approves and monitors financial expenditures.
• Works with appropriate resources within the YSM Office of Development and Alumni Affairs and the YSM Financial Office to solicit funding.
• Works with appropriate resources (PubMed Central, YSM Office of Communication, and other centralized University offices) to improve publication.
• Applies AMA style guidelines as well as YJBM Journal Style guidelines to papers when copy editing.
• Analyzes statistical data provided in raw numbers from PMC and generate reports to organization teams at YSM, including the Office of the Dean, Communications, Medical Education, and Alumni and Development Affairs.
• Manages and maintains YJBM website and social media channels to enhance visibility and reputation with the goal of improving audience engagement and attracting new Board Members and outside readers.
• Promotes the YJBM's research and publication with a focus on maintaining up-to-date web content and engaging a social media presence.

Copy Editing

• Copy edits papers using both Yale's internal journal style guide and the American Medical Association (AMA) style guide.
• Corrects for spelling, grammar, citations/references, clarity, flow, and generating comments or questions for the author.

Required Skills and Abilities

1. Ability to handle multiple tasks and prioritize workload.

2. Knowledge of copy editing principles and exceptional attention to detail along with well-developed, organizational, analytical, and problem solving skills.

3. Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills and proficient writing and editing skills to produce high-quality content for the website and newsletters.

4. Ability to work well under deadline pressures without sacrificing accuracy.

5. Knowledge of AMA style guidelines. Familiarity with Adobe InDesign and typesetting experience.

Preferred Skills and Abilities

1. Knowledge of systems and platforms such as: Scholastica, PubMed Central formatting requirements, Adobe Creative Suite, including Adobe InDesign, YaleMessage, Beatrix, Oxygen XML, Edifix, and Microsoft Office suite.

2. Familiarity with Extensible Markup Language (XML) coding (markup language and file format for storing, transmitting, and reconstructing arbitrary data) for publication at PubMed Central.

Required Education and Experience Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.