Staff Assistant

Staff Assistant - Sunland - Unit 1

Salary: $34,760.00 - $38,235.86 Annually

The Agency for Persons with Disabilities seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency's mission.

The Work You Will Do:

• Maintain resident central records by filing information and purging information from the active to the back-up files.
• Responsible for typing social histories, status change forms, central record information sheet and facility participant sheet as information changes.
• Update and purge information using work processors and computers and spreadsheet applications.
• Perform independent clerical work of technical nature requiring independent judgment in making decisions concerning procedures to be followed in accomplishing the Medicaid ICF/DD eligibility requirements for residents coming into the Unit and all necessary reviews and updates on all Unit residents.
• Maintains control records on incoming correspondence and action documents such as Psychotropic Medication, Dental and Surgical Consents and prepares and follows up on correspondence to insure timely reply or action.
• Maintain database of information processed.
• Compile monthly reports that track demographic information on residents for center wide distribution.
• Prepare daily census reports used to track resident movement off-center and fill out appropriate forms to fee collection and staff Medicaid office for billing purposes.
• Compile end of month report using daily census and prepare reports for center wide use.
• Update resident database with information as changes occur.
• Prepare supply orders and work orders on an as needed basis and maintain backup file for verification.
• Receive and distribute incoming mail, screen items that can be handled personally, forwards rest to supervisor together with necessary background material.
• Answer incoming calls and serve as office receptionist.
• Maintain working knowledge of office equipment, personal computers such as typewriters, word processors, calculators, copiers, etc., by continuing training as needed.
• Perform other related duties as required to maintain office workflow.

Minimum Qualifications:

Preferred: High school diploma

Preferred: Professional experience in clerical, secretarial, or administrative office duties.

Knowledge, Skills, And Abilities:

Knowledge of correct spelling, punctuation and grammar usage.

Ability to operate word processing equipment.

Ability to use correct spelling, punctuation and grammar.

Ability to type letters, memoranda and other standard business forms in correct format.

Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Demonstrate skills in typing.

Retiree Notice: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program: As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution.

Background Screening Requirement: It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

Recruiting Contact: Lizzie Holland Human Resource Specialist/Recruitment Manager Sunland Human Resources Division of Administration and Facility Operations Email: View email address on click.appcast.io