Transit Admin Support Specialist III

Transit Administrative Support Specialist IIIs (TASS III) King County Metro Transit is searching for knowledgeable and collaborative Transit Administrative Support Specialist IIIs (TASS III) to support our diverse workforce in Vehicle Maintenance. The ideal candidate is highly organized, detail‑oriented, proactive, and can prioritize tasks effectively. Responsibilities Maintain base files for transit superintendent, chiefs, and trades employees, including electronic personnel records. Complete personnel‑related documents such as position requisitions, personnel changes, and special duty request forms for submittal to Transit Human Resources. Track FMLA/KCFML/Paid Parental usage and time balances; record attendance and miss records; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations, discipline, drug testing and other personnel actions. Monitor and track budget expenditures and research budget issues; manage asset inventory information and surplus distribution processes; process uniform, shoe, travel, and similar vouchers consistent with labor agreements; maintain petty cash fund when applicable. Be responsible for purchasing, records entry, and reconciliation of P‑card transactions processed through Oracle iExpense. Process mail by retrieving, opening, sorting, and attaching related documents for distribution. Order and maintain office supplies inventory and serve as the point of contact for leased equipment. Create and maintain a variety of spreadsheets, databases, and reports for specialized information; develop and maintain lists of active projects, contracts, purchase agreements, or other program‑specific information, process, and track invoices for payment. Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries in compliance with negotiated labor agreements. Perform high‑level data entry support for Vehicle Maintenance Staffing Shake‑Ups multiple times a year; create base staffing rosters, overtime seniority lists, manage distribution lists, and support employee movement throughout the bases within the system. Serve as backup and work closely with Technical Information Processing Specialist IIIs to perform payroll and timekeeper functions, ensuring timely and accurate payroll processing. Conduct payroll auditing. Plan and coordinate special programs, recognition awards, and promotional events. Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes; disseminate information on changing policies, processes, and procedures. Lead lower‑level administrative support and accounting staff; coordinate and assign work and review quality of work products; provide training in administrative processes and procedures. Eligibility and Qualifications Three years of increasingly responsible office or administrative support experience, including two years of independent administrative responsibility for a group or team of professional, technical, or management staff. Demonstrated ability to work in an Office 365 environment and use Microsoft products to complete assigned tasks, including SharePoint for document management and retention, Word for word processing, Excel for spreadsheet creation, maintenance, and reports, and Outlook and Teams to communicate with staff. Skilled in maintaining strict confidentiality and handling sensitive data, using initiative and judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders. Strong analytical abilities, resourcefulness, and independent problem‑solving skills to assess complex administrative issues, identify root causes, evaluate options, and implement effective solutions with minimal supervision. Proficient oral and written communication skills, including drafting, proofreading, editing, and finalizing a variety of business and technical documents with attention to grammar, punctuation, and spelling. Efficient production of work under tight deadlines, multitasking effectively amidst frequent interruptions, and managing competing priorities with sensitivity and composure under pressure. Effective management of diverse clientele and competing staff demands, establishing and maintaining cooperative, respectful, and equitable relationships with coworkers, customers, and leadership, using tact, diplomacy, and courtesy. Consistent punctuality and dependable attendance record; able to work independently, exercise good judgment, take personal responsibility, and demonstrate detail‑oriented, organized, and proactive problem‑solving and research skills. Familiarity with payroll processing operations and legal requirements or related skills, with the ability to quickly learn and utilize payroll and timekeeping software applications. Desirable Qualifications Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality. Experience with payroll and time‑keeping software such as PeopleSoft. Experience with financial and procurement software such as Oracle EBS. Experience with fleet management systems such as Asset Works or Fleet Focus M5. Collaboration as part of a team. Outstanding customer‑service skills reflecting King County Metro’s commitment to service excellence and understanding of True North and Values. Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general human resources processes and procedures. Familiarity and experience with King County policies and procedures. Work Schedule Day shift Monday through Friday, 6:00 AM to 2:30 PM. The position is subject to the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay. Work Location Work is performed 100 % on‑site at Central Base Shop, Ryerson Base Shop and North Base Shop. Candidates must be able to work at any King County base location. Union Representation Positions in this classification are represented by PROTEC17, Transit Administrative Support bargaining unit. Classification Code 4201800 (Transit Administrative Support Specialist III) Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation. #J-18808-Ljbffr King-County,-W