Accounts Payable Specialist

Accounts Payable Specialist

This position is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. The Accounts Payable Specialist plays a vital part in our company's financial operations, ensuring transparency and efficiency in all transactions.

Primary Responsibilities:

• Maintain accurate and up-to-date vendor files and payment records.
• Review, verify, and process invoices and payment requests promptly.
• Reconcile invoices and identify discrepancies.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports and assist with month-end closing.
• Maintain accurate historical records by filing documents.
• Provide supporting documentation for audits.
• Maintain confidentiality of organizational information.
• Process expense reports and reimbursements.
• Ensure compliance with company policies and relevant legal regulations.
• Assist with other accounting projects as needed.
• All other duties as assigned.

Knowledge & Skills:

• Good organizational and time management skills.
• Ability to maintain confidentiality regarding financial information.
• Strong communication skills, both written and verbal.
• Capacity to work independently and as part of a team.
• Ability to meet deadlines and handle multiple tasks simultaneously.
• Aptitude for problem-solving and critical thinking.
• Knowledge of regulatory standards and compliance requirements related to accounts payable.
• Experience with month-end close processes and account reconciliations.
• Excellent attention to detail and ability to maintain a high level of accuracy in preparing and entering financial information.
• Solid data entry skills with an ability to identify numerical errors.

Education And Experience:

Required:

• Associate's degree, or relevant experience.
• Minimum of 2 years of experience in accounts payable or general accounting.

Preferred:

• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Strong understanding of accounting principles and financial reporting.
• Ability to process and manage high volumes of invoices accurately.
• Proven track record of successfully managing vendor relationships.
• Experience with electronic payment systems and expense reporting tools.

Working Relationships:

Relationships are generally intra-organizational, interacting with supervisors and personnel. Works closely with cross-functional teams to resolve discrepancies. Must be a team player.

Physical Job Demands:

While performing the duties of this job, the employee is regularly required to sit for long periods. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear, including the ability to hear telephone conversations and speak clearly. The employee must occasionally lift or move objects up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

Requires a high level of concentration in a busy area.

Prolonged periods of sitting at a desk and working on a computer are required.

Working Conditions:

Monday through Friday, standard business hours.

Disclaimer Clause:

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this position. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands, and working conditions associated with the position.

Monday through Friday. Overnight, weekend, overtime, and/or travel may be required.