Accountant

Description

St. Michael Catholic Church seeks a Parish Accountant to assist in reflecting the parish mission "To be the presence of Christ." The Parish Accountant is a full-time employee responsible for the financial record keeping and reporting of the parish. The position reports to the Pastor and assists with the parish mission by also collaborating with staff, the Finance Council and providing availability to assist parishioners as duties may require.

Requirements

Successful Candidates will have:

• Accounting degree required
• 3 years accounting/bookkeeping experience
• Experience using spreadsheet software
• Ability to work independently and be attentive to deadlines
• Strong writing skills
• Good customer service skills

Responsibilities include but are not limited to the following:

General Ledger - Maintain ParishSoft Accounting General Ledger

• Manage parish receipts by entering all collections and deposits from multiple sources such as weekly collections, website on-line giving, Youth Ministry website on-line registrations/payments, bi-monthly bank autodrafts, credit card usage of Scrip and other General Operations and Columbarium activity.

• Reconciling monthly bank statements for Operating, SCRIP, and Columbarium bank accounts. This monthly process involves:

o Reconciling Project Reports associated with Designated Cash.

o Researching and resolving any cash or bank balance discrepancies and preparing and documenting adjustments.

o Reconciling monthly Scrip and Office Credit Card bank statements and ensuring these reconciliations tie to the respective activity flows into the Operating and Scrip bank statements.

o Recording and documenting necessary Adjusting Journal Entries (AJEs) to maintain ledger integrity and accuracy.

• Manage parish accounts payable process by

o Entering invoices/bills/expense disbursements received.

o Ensuring proper coding and authorizations on all documents.

o Aging payables to pay within due dates.

o Preparing disbursements for check payment or EFT assignment and obtaining signatures for releasing the funds associated with the disbursements.


o Mailing any outgoing checks.

o Filing and maintaining the cancelled invoice/completed payment packet.

o Obtaining new vendor W-9s, Request for Taxpayer Identification.

o Processing and distributing annually 1099-MISC, 1099-NEC and 1096 documents to vendors and IRS.

Camino - Maintain Diocesan Camino parishioner contribution records

• Manage timely recording of parishioner contributions from multiple sources by:

o Keying collection data and reconciling totals back to source documents.

o Reconciling electronic giving integrated batches to daily deposit reports and monthly bank statement.

o Downloading, recording, and reconciling monthly activity from Youth Ministry that should be recorded in Camino.

o Investigating discrepancies and recording necessary corrections.

o Ensuring annual tax statements are produced and distributed in a timely fashion.

Gift Card Reconciliation

• Manage the scrip Cost of Goods Sold (COGS) recording process by:

o Preparing weekly COGS entries for cash and credit card sales.

o Ensuring the COGS activity when recorded reconciles to the General Ledger Scrip Inventory Asset balance.

o Investigating variances.

Reporting

• Manage various reporting responsibilities by:

o Preparing monthly financial reports for distribution to the Finance Council.

o Providing reports to department heads periodically or as needed.

o Preparing Annual Report to the Diocese.

o Coordinating, managing and compiling Annual Budget by working with department heads, Pastor and Finance Council and ensuring it is balanced.

o Submitting Annual Budget to the Diocese.

Other

• Providing assistance to the Office/Parish Coordinator as needed.

• Managing the weekly Collection Count volunteers.

• Attending and reporting to Finance Council meetings.

• Maintaining policies and procedures for all financial accounting areas.

• Providing backup Payroll support.

• Attend to parishioners as needed both in person and on the telephone.