Faculty Affairs Administrative Manager

Faculty Affairs Administrative Manager

The Faculty Affairs Administrative Manager oversees faculty personnel operations for the Department of Medicine, which is housed within the School of Medicine, serving as the primary point of contact for faculty recruitment, hiring, onboarding, and separations. This position administers end-to-end faculty employment processes across multiple enterprise systems, including Talent Center, PittWorx, DocuSign, and Perceptive Content, while ensuring accurate and timely completion of University appointment paperwork.

Job Summary

Manages and reviews all faculty action requests. Reviews and interprets University bylaws, policies, and guidelines and provides operational support to employees. Advises on procedures and action approvals. Facilitates high-visibility development initiatives.

Essential Functions

• Faculty Recruitment and Hiring Manages the full faculty recruitment and hiring cycle through the University enterprise system (Talent Center). This includes faculty onboarding processes and University appointment paperwork.
• Terminations, Retirements, and Emeritus Nominations Processes faculty separations through University enterprise system (PittWorx), including both voluntary and involuntary terminations.
• Administrative and Operational Support Performs a range of administrative duties in support of faculty personnel operations. This includes maintaining electronic faculty personnel records (Perceptive Content); Providing payroll backup support for new hires; Utilizing tracking system for all new hires and termination actions; Assisting with managing shared inbox and triaging incoming requests.

Physical Effort

Primarily sedentary work performed on a computer for extended periods of time. Frequent use of a keyboard, mouse, and telephone/headset. Regular participation in virtual meetings via video conferencing platforms, as well as occasional in person meetings. Occasional standing, walking, or movement within the office environment. Ability to view a computer screen for prolonged periods. Minimal lifting required; may occasionally lift or carry items such as files, documents, or office supplies, not to exceed 10 pounds.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category: Full-time regular

Job Classification: Staff.Faculty Affairs Manager

Job Family: Human Resources

Job Sub-Family: Faculty Records

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check.

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable