Administrative Specialist

This position can be full time or part time, minimum of 20 hours per week.

The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio by assisting the following departments:

Responsibilities

Accounting:

• Scan, code and upload A\P invoices
• Assist with Credit Card accounts by gathering and organizing receipts
• Scan, name and save documents to project folders
• Maintain audit backup documentation, as needed
• Periodic records rotation
• Other accounting and data entry assistance, as needed
• Assist generating A/R invoices
• Assist with payroll
• Track tax exemption status on all jobs and prepare tax exempt forms for projects

Office Support:

• Provide a professional first impression at our front desk and answer “operator” calls
• Maintain neatness and stock supplies in common areas
• Prepare mailings for others
• Run errands when needed

Qualifications

Required:

• Attention to detail and accuracy
• Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
• Ability to work independently and collaboratively in a team environment
• Proficiency in MS Office and all forms of data entry
• Valid Driver's license
• Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)

Additional preferred qualifications are:

• Construction industry experience
• Basic bookkeeping experience
• Payroll experience

Our EOE company participates in the e-Verify program, background checks and random drug testing.