House Manager & Family Assistant

Household Manager & Family Assistant (Childcare Support and Meal Prep)

Location: Oak Ridge, NC 27310

Employment Type: Full-Time (35-40 hours/week), W-2 position

Proposed Start Date: ASAP

Compensation: $2530/hour, based on experience

Requirements:

• Can maintain a smoke-free environment
• CPR certification preferred
• Must have reliable transportation; family will provide reimbursement for mileage used while for errands or pickup/drop-off
• Comfortable working in a home with pets
• Able to adapt to a flexible schedule based on family needs
• Tech-savvy; comfortable using household technology and apps (such as Skylight calendar) for organization, managing family schedules, and supporting children's learning through age-appropriate games and devices
• Experience with children is essential for this role, requiring a proven ability to engage, supervise, and support children in a nurturing and structured environment

Proposed Schedule: MondayFriday, 10:00 AM6:00 PM, with flexibility for extended hours during travel weeks (Summer: 8:00 AM4:00 PM)

About Our Family:

We are a busy family of five, with school age children, balancing full-time careers with raising three energetic kids and caring for our two pets. One of us works from a nearby office (and sometimes from home, while the other commutes to a nearby city, and we're always trying to make the most of our time together. Family time and intentional parenting are incredibly important to us, and we're looking for someone who can handle all the behind-the-scenes tasksorganizing, scheduling, and planningso we can focus on what really matters. We need someone who can help keep things running smoothly, taking the prep work off our plates so we can truly enjoy time with our kids. Family values are at the heart of everything we do, and we want someone who shares that commitment to help create an efficient, well-managed home that allows us to cherish our time as a family.

This role is less about childcare and more about creating structure and flow. We need someone who thrives on organization, loves bringing order to busy environments, and takes initiative without needing constant direction. The right person will be proactive, detail-oriented, and comfortable managing calendars, errands, household coordination, vendor appointments, and planning ahead so that our evenings and weekends can truly be focused on connectionnot logistics.

Trust, discretion, and reliability are extremely important to us. We are looking for someone who values family as much as we do and understands that their support directly impacts the quality of time we get to spend with our children. We hope to build a long-term relationship with someone who sees this not just as a job, but as a meaningful partnership in supporting a thriving, well-managed home.

Our home is busy, warm, and full of life. We appreciate clear communication, flexibility when schedules shift, and a positive attitude. In return, we value and respect the people who support us, aim to create a collaborative environment, and deeply appreciate someone who takes pride in helping a household run seamlessly.

Ideal Candidate:

We are looking for a highly organized, proactive, and professional individual who excels at creating systems to manage a busy household. You thrive on juggling multiple responsibilities, from school schedules to appointments, and can manage everything smoothly with minimal direction. This role requires someone who anticipates needs, keeps things running efficiently, and communicates proactively. Trust, discretion, and reliability are essential, and we seek a long-term member of our family team who understands the value of family time and can support the smooth functioning of our home.

Who You Are:

• Proactive: You take initiative and think two steps ahead, ensuring everything runs smoothly even before it's asked of you.
• Organized: You love creating systems and maintaining clear calendars, checklists, and plans to keep everything in order.
• Professional: You approach your work with a high level of integrity, respect, and a commitment to creating a collaborative, well-managed home.
• Detail-Oriented: You handle multiple moving pieces at once and ensure no task is overlooked, from schedules to vendor appointments.
• Reliable: You consistently follow through on tasks and provide dependable support, even when schedules change.
• Communicative: You provide regular updates and ask clarifying questions to ensure everyone is aligned and informed.
• Flexible: You adapt easily when things shift and manage changes with a positive, calm attitude.
• Supportive: You provide emotional support and structure to children, ensuring routines and transitions run smoothly.
• Self-Starter: You work independently with a positive, professional attitude and maintain high standards of accuracy and timeliness.
• Trustworthy: You handle information with discretion and are dependable, ready to become a long-term member of the family team.

Key Responsibilities:

Household Organization & Maintenance:

• Design and maintain household organization systems (closets, storage, pantry, toys)
• Reset common areas daily (e.g., load/unload dishwasher, wipe down surfaces, tidy rooms)
• Prepare home ahead of guests, events, holidays, or busy travel weeks
• Manage and update the Skylight calendar daily, ensuring full alignment with digital calendars
• Conduct quarterly home audits to declutter, reorganize, and refresh spaces
• Coordinate seasonal clothing swaps, donation prep, and resale items if applicable
• Supervise or coordinate with service providers/vendors

Inventory Management & Errands:

• Track and restock household supplies using a digital inventory list, including groceries, toiletries, and other essentials.
• Manage Amazon/Target/Instacart ordering efficiently
• Track recurring subscription services and adjust as needed
• Coordinate gift purchasing including wrapping and mailing

Meal Planning & Preparation:

• Maintain a rotating monthly meal plan aligned with schedules
• Plan and prep healthy, from-scratch meals and snacks for the family, in addition to using HungryRoot, 23 nights per week
• Pack school lunches and snacks
• Keep fridge, freezer, and pantry organized
• Prepare freezer meals ahead of heavy travel/work weeks
• Manage kitchen cleanliness post-prep and meal service

Laundry & Linens:

• Maintain weekly laundry rhythm (wash, dry, fold, and organize laundry)
• Organize closets seasonally and remove outgrown items promptly
• Pre-stage outfits for school events, travel, or special occasions
• Track dry cleaning and ensure timely turnaround
• Keep laundry areas tidy and stocked

Pet Care:

• Maintain feeding, walking, and medication schedule
• Schedule and manage vet visits, grooming, and medications
• Keep pet areas clean and odor-free
• Monitor supply levels proactively

Family Support & Child Assistance:

• Provide after-school care and homework support
• Confirm sports schedules weekly and prepare uniforms/equipment
• Transport children to and from extracurricular activities
• Reinforce routines and independence in children
• Help maintain calm and structure during high-demand weeks
• Light supervision and emotional support

Vehicle Management:

• Ensure vehicles are cleaned, organized, and stocked appropriately
• Ensure vehicles are fueled before high-activity days
• Track registration, insurance and service schedules

Vendor & Property Oversight: