Administrative Assistant II for LU Serve

Working independently and exercising good judgment and discretion, the Administrative Assistant is responsible for providing administrative support to the Executive Director and Director(s). ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Manage calendars, correspondence, and special requests for Executive Director and Senior Director. Oversee office hospitality and coordination of office supplies. Assist with new employee & student worker onboarding and administrative tasks. Manage receipt reconciliation for LU Serve staff and Serve Now trips. Work collaboratively with the Engagement & Operations Coordinator to ensure the budget tracking program is continually updated with recent expenses. As directed, provide administrative support with the oversight and supervision of all LU Serve student workers (e.g., review of the student worker manual, setting up work shifts, clocking in/out, time off requests, etc.). Record notes for LU Serve team meetings and any other meetings as directed by the Executive Director or Senior Director. Collect data from meeting minutes for annual executive summary. As directed by the Executive Director or Senior Director, provide assistance to the Experiential Education team with CSER emails, calls, and in-person consultations. As directed, support other LU Serve events, programs, and initiatives (e.g., Local Church Emphasis Day, CSER Expo, Meal-Packing, Serve Lynchburg, etc.). Remain abreast of existing and emerging technologies, processes, products, services, and leading industry benchmarks relevant to the initiatives, programs, and events at LU Serve. Strictly adheres to Liberty University policies, representing the University in an exemplary manner. Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS AND CREDENTIALS Education and Experience Four-year college degree or the equivalent. 2+ years of experience in basic accounting, data management, administrative oversight, and/or customer service. Preferred Experience 2+ years of experience working for a non-profit organization 2+ years of experience working in customer service ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information. Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates. Strong organizational skills. Excellent computer skills. Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Physical and Sensory Abilities Frequently required to sit for extended periods to perform deskwork or type on a keyboard. Regularly required to hear and speak in order to effectively communicate orally. Occasionally required to stand, walk, and climb stairs to move about the building. Handle materials, reach overhead, kneel or stoop in order to conduct business. Regularly lift 15 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate. Driving Requirements If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position. Time Type Full time Location Onsite Pay Range Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. $18.27 - $21.15 The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs. Before you begin an application, please review our application process. Whatever capacity you work in at Liberty University, you’ll be playing a supportive role in our mission of Training Champions for Christ. Liberty has a wide variety of engaging and challenging positions available that are waiting for committed men and women of integrity just like you. Located in the foothills of the Blue Ridge Mountains in Lynchburg, Va., Liberty University has been Training Champions for Christ since 1971. As one of the nation’s largest Christian universities, Liberty employs a diverse community of faculty, staff, and student professionals who are united by a shared mission and commitment to excellence. Through their dedication and service, Liberty employees help create a collaborative, faith-driven environment that supports meaningful work and lasting impact.