House Manager & Family Assistant (with Backup Childcare & Pet Support)

House Manager & Family Assistant (with Backup Childcare & Pet Support)

Location: Brooklyn, NY 11216

Employment Type: Part-time (12-15 hours/week, 12 hours guaranteed)

Schedule: 2-3 days per week, Monday-Thursday, flexibility needed for school days off (additional hours when needed)

Compensation: $32-38/hour (based on experience)

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation
• Valid driver's license
• General vaccinations
• CPR certification preferred or willingness to obtain

About Our Family

We are a busy, energetic family in Brooklyn, balancing our careers and raising a lively toddler with the help of our 5-year-old Bernedoodle. Our home is where everything comes together, and we're looking for someone to help us keep things running smoothly. We appreciate organization, flexibility, and a calm presence amidst our busy lives. From coordinating errands to managing household tasks, we need a self-sufficient, proactive individual who can stay on top of things and keep our home organized and efficient. We value a relaxed but vibrant atmosphere and want to bring someone on board who will fit seamlessly into our family dynamic; someone who can anticipate needs, stay ahead of tasks, and help us enjoy our time together. We are a tight-knit team who loves hosting family and friends, and we want to find a trusted partner who can add value to our everyday lives and be a key part of our family's flow.

Who You Are / What We're Looking For

We are seeking an organized, fastidious, and detail-oriented individual who thrives in a structured environment and can manage a variety of tasks with ease. You have a project manager mentality, capable of handling tasks from start to finish and proactively identifying areas for improvement. You're self-directed and able to take the reins with minimal supervision, ensuring everything from grocery shopping to vendor coordination is executed to perfection. You are resilient and can gracefully take feedback, adjusting quickly to maintain the high standards the family expects.

You have a warm and friendly personality, building rapport with both us and our dog! Whether you're providing backup childcare for the day, pet sitting, or coordinating household errands, you approach each task with care, enthusiasm, and flexibility. A strong communicator, you'll keep everyone in the loop with clear updates and manage day-to-day responsibilities with confidence.

In addition to your great personality and communication skills, you're also highly proactive and able to take initiative in the home. You'll be responsible for a wide range of duties, including maintaining household organization systems, running errands, coordinating with vendors, and assisting with seasonal tasks. Your ability to follow directions while confidently taking ownership of tasks, like managing laundry, preparing for family events, or overseeing the upkeep of the family vehicles, will make you an invaluable part of the team. You'll be expected to identify needs before they arise, suggesting solutions and keeping everything running smoothly with a proactive, solution-oriented approach.

Key Responsibilities

Household Management & Organization

• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Reset and tidy rooms as needed; maintain overall neatness, ensure home is prepped for cleaning services (2x monthly)
• Maintain household organization systems (closets, storage, pantry, toys)
• Prepare for family events, holidays, and guest stays
• Awareness of household schedules and calendars
• Conduct seasonal swaps (clothing, dcor, bedding, etc.)
• Prepare and coordinate donation drop offs and pick ups
• Supervise and coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, contractor)
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup and deliveries

Meal Planning & Preparation

• Coordinate a meal plan with family
• Shop for groceries and meal-related itemsbonus points for extra discernment when shopping for produce!

Family Support & Child Assistance

• Back-up childcare, as needed, on weekdays with no school
• Assist with school/activity pick-ups or drop-offs (on occasion)
• Light supervision, playtime (as needed)
• Help with child-related laundry or errands

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Occasionally iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates

Pet Care

• Occasional dog-sitting, overnight

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicle is fueled, cleaned, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (or manage cleaner to executefridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Assist with coordination of events, appointments, and guest prep

How to Apply

To apply, please submit the following:

• A brief letter explaining why you'd be a great fit for this position
• An updated resume
• Three professional references with contact information

This role requires a background check.