Camp Secretary - Riverhead, NY

Camp Secretary For Dpf 4-H Camp

This position will serve as the camp secretary for DPF 4-H Camp, a residential summer camp owned and operated by Cornell Cooperative Extension Association of Nassau County, located in Riverhead, New York. The primary responsibilities of this position will include, but not be limited to: assisting with administrative duties as they relate to the camp store; track and monitor inventory; keep records of all income and expenses for Canteen; purchase supplies as authorized by Camp Director, Camp Manager and/or Team Leader; coordinate the daily operation of the camp store; assist senior staff in completing administrative work and obtaining program supplies; manage the camp store; oversee camp mail. The camp secretary will also serve as receptionist for camp and perform routine clerical and secretarial duties. This position accepts and performs all position duties outlined in this position description, and performs other duties and responsibilities as assigned and deemed appropriate by the DPF 4-H Camp Director, Camp Manager and/or Team Leader. (NOTE: This position does not include cabin responsibilities.)

Required Qualifications

• Must be at least 21 years of age.
• High School Diploma or equivalent.
• Ability to work flexible hours which will include evenings and weekends, as appropriate.
• Training and experience in business procedures.
• Ability to establish good working relationships with campers and staff.
• Excellent phone skills.
• Desire and ability to work with children in an outdoor setting.
• Ability to take responsibility in a role model position.
• Ability to read and distribute mail in appropriate boxes.
• Ability to maintain up-to-date camp visitor sign in record.
• Ability to work as part of a team.
• Strong communication skills, both written and oral.
• Possess strong computer skills including Microsoft Word and Excel.
• Enthusiasm, good character, integrity, adaptability, sense of humor, patience and self-control.

Responsibilities/Essential Functions

Administrative Responsibilities- 95%

• Types cabin list and class schedule for each cabin.
• Records camper cabin assignments and bus on master alphabetical list.
• Writes camper names on canteen cards and arranges according to bus or car arrival.
• Distributes canteen cards to campers on arrival day; reports late-comers and/or no shows.
• Records changes on master alphabetical list.
• Monitors no-shows, early departure campers, campers in infirmary, etc.
• Maintains records of all campers and staff leaving camp property on authorized trips or other excursions.
• Records cabin assignments on camper cards.
• Organizes and keeps camper cards in alphabetical order.
• Collects and files class attendance records from Program Directors.
• Answers phone and records messages in message book; forwards messages to appropriate individual; checks answering machine.
• Responds to general camp questions in an appropriate manner; refers specific questions to Camp Director or Assistant Director.
• Greets visitors and those on authorized camp business (i.e. delivery, repair)
• Monitors telephone use and misuse.
• Sorts and distributes mail in appropriate boxes.
• Provide positive public relations for the camp.
• Maintain up-to-date camp visitor sign in record.
• Records transactions of sales for canteen.
• Maintains and tracks inventory for canteen.

Professional Improvement - 5%

• Attend DPF 4-H Camp orientation/training program, and participate in staff meetings and required training events as scheduled.
• In cooperation with Supervisor and/or Executive Director jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety- Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

Position details:

This is an exempt, full-time position, 100% fte. The salary will range from $2,200 to $3,000 commensurate with experience.

Pay rate type: salary