Executive Assistant to the CEO

Company Description Cyber Hornet ETFs is an investment firm focused on bridging traditional markets and digital assets through regulated, advisor-friendly ETF structures. Its flagship strategy combines 75% S&P 500 exposure with 25% Bitcoin, rebalanced monthly to provide disciplined access to digital asset growth while maintaining a trusted equity foundation. The firm believes digital assets are becoming a durable part of modern portfolios and emphasizes straightforward, transparent, and rule-based approaches. Cyber Hornet is building a lineup of benchmark-based ETFs designed to help investors and advisors add digital exposure without compromising long-term investment principles. The ethos of the company can be summarized as "Crypto Power. S&P Foundation."

Please make an application promptly if you are a good match for this role due to high levels of interest.

About Us

Cyber Hornet ETFs bridges traditional financial markets with digital assets through innovative, regulated ETF structures. Our flagship product integrates 75% S&P 500 exposure with 25% Bitcoin futures, rebalanced monthly, offering a blend of stability and digital asset growth opportunities. Focused on transparency and discipline, we provide straightforward solutions for incorporating digital exposure into modern portfolios. Headquartered in St. Petersburg, FL, Cyber Hornet aims to empower investors and advisors with reliable and accessible tools for long-term investing success.

Key Responsibilities: Financial & Operational Support

1. QuickBooks:

Serve as the primary operator of the firm's QuickBooks system, accurately tracking all inflows and outflows for the Firm.

1. Financial Oversight:

Systematically organize, track, and pay all incoming invoices to ensure a complete audit trail. Execute payments to vendors while accurately organizing, documenting, and maintaining records. Actively manage and track day-to-day Firm financials within QuickBooks, which includes extracting and translating complex data from CPA reports, fund administration fee schedules, and firm quarterly and annually financial ledgers into precise recordkeeping.

1. Expense & Budget Oversight:

Prepare annual department budgets for the firm with the CEO and monitor expenditure, and reporting variances as needed.

1. HR Payroll & Employee Relations:

Act as the primary administrative point of contact for day-to-day employee matters and HR inquiries. Execute Firm-wide salary processing utilizing Gusto platform. Review, coordinate, and maintain accurate tracking of employee Paid Time Off (PTO) ensuring all personnel records are handled with strict confidentiality and align with firm operational policies.

1. Systems Management:

Maintain internal systems, files, and reports with accuracy and discretion using SharePoint and other internal systems.

Key Responsibilities: Executive Assistance

1. Calendar & Schedule Management:

Own and proactively manage complex, high-volume calendar coordination. Schedule and manage a calendar of calls, videoconferences, and in-person meetings, ensuring efficient use of the CEO's time.

1. Gatekeeping:

Serve as the \"gatekeeper\" for internal and external constituencies, consulting with the CEO as needed and using discretion to determine appropriate courses of action.

1. Meeting Coordination & Executive Proxy:

Proactively coordinate internal and external meetings on behalf of the CEO, managing agendas and high-level understanding of materials. Serve as the CEO's direct proxy in critical meetings, specifically with our internal auditor and CPA. You must possess the financial and operational sophistication to understand the core topics discussed, create detailed notes, and accurately distill critical action items, and deliverables for the CEO's review. xhyhwjd

Requirements:

· 5+ year's experience working in a Financial Services Firm

· Administrative Assistant experience supporting senior-level executives at a Financial Services Firm

· Advanced knowledge of Microsoft Excel, QuickBooks, and SharePoint

· Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment

· High level of attention to detail, follow-through, communication, and organizational skills

· Direct day-to-day facility and administrative tasks, including supply ordering, employee relations matters, and internal employee event planning

· A strong team player with a proactive "roll-up-your-sleeves" mindset. Highly motivated, self-driven and detail-oriented individual

Pay Range:

· $65,000 - $100,000 Annual Salary Range

Benefits:

· Health & Wellness Stipend: $800/Month

· Paid Time Off: 10 days per year (accrued at 5 days every 6 months)

· Holidays: The firm observes all standard NYSE market closures

• · Position is in-office 5 days a week (not remote, or hybrid)