Assistant to the Chief of Staff to the First Deputy Mayor

Job Description

The Agency You’ll Join:
The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With:
The Office of the First Deputy ensures that City government runs efficiently and focuses on many of the administration’s top priorities – from creating opportunities for young people to strengthening the city’s civic infrastructure – the office works in partnership with stakeholders inside and outside of city government to develop, scale, coordinate, and deliver policies, plans and operations in an equitable and sustainable way.

The Problems You’ll Solve:
The Office of the First Deputy Mayor is seeking a qualified individual to serve as the Assistant to the Chief of Staff to the First Deputy Mayor. This individual will work closely with the Office of the First Deputy Mayor’s Chief of Staff and Deputy Chief of Staffs and will provide critical executive and programmatic support for the team. This role will be responsible for operationally serving as a key liaison between the Chief of Staff, the First Deputy Mayor’s team, and other stakeholders across the administration.

Responsibilities include, but are not limited to:
- Manage the Chief of Staff's schedule, priorities, and workflow, and work with the Deputy Chief of Staff for Operations to exercise judgment to ensure time is allocated strategically and meetings are prepared comprehensively.
- Serve as a point of contact for the Chief of Staff and work to triage requests, managing communications, and determining appropriate routing of issues to the Chief of Staff, Deputy Chief of Staff for Policy, and Deputy Chief of Staff for Operations.
- Support the Chief of Staff with research, analysis, stakeholder coordination, and implementation support.
- Anticipate challenges, troubleshoot issues, and develop solutions proactively to keep operations running smoothly.
- Support with note-taking during meetings and ensure there is appropriate follow-up and meeting continuity.
- Work alongside the First Deputy Mayor’s Special Assistant to support the First Deputy Mayor, including evenings and weekends.
- Report to the Chief of Staff of the First Deputy Mayor.

About You:
- You can work independently and within a fast-paced environment, as well as thrive in a collaborative and supportive team environment.
- You have exceptional written, oral communication, and presentation skills.
- You have experience working with multiple stakeholders.
- You have strong organizational and time management skills.
- You maintain professional maturity in representing the Office of the First Deputy Mayor.

Minimum Required Qualifications:
- Bachelor’s Degree required.
- 3+ years of experience.

STAFF ASSISTANT (OFFICE OF THE - 06393

Qualifications

1. A four year high school diploma or its educational equivalent and one year of satisfactory, administrative, analytical, research, service, support, or computer related experience; or
2. A satisfactory equivalent combination of education and experience.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Agency: OFFICE OF THE MAYORJob Category: Policy, Research & AnalysisSalary Band: $70,000 to $80,000 Compensation: USD 60000 - USD 80000