Administrative Assistant II

Overview

Full time (40 hours per week): Monday-Friday 0800-1630

Join our Central Staffing Office team and help support exceptional patient care through effective staffing coordination and payroll administration. In this role, you will schedule nurses and patient care technicians across medical-surgical departments, balance staffing needs, and maintain accurate payroll records. Successful candidates are detail-oriented, adaptable, and able to apply payroll practices consistently while partnering with leaders and staff to support daily operations.

We are seeking an Administrative Assistant II to support departments and healthcare teams with a variety of administrative tasks of moderate complexity. This role manages communication, scheduling, and travel arrangements, while ordering office supplies and maintaining equipment.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. Here are just a few:

• Expect paid time off, parental leave, 401K matching and an employee recognition program .
• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.
• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family .

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

• Provide administrative and clerical support to departments and healthcare teams.
• Manage incoming and outgoing correspondence, ensuring accurate tracking and documentation.
• Coordinate schedules for meetings, appointments, conferences, and events.
• Maintain office supply inventory and ensure equipment is functional, coordinate repairs with vendors.
• Respond to inquiries from staff, patients, and visitors; escalate complex issues when needed.
• Arrange travel, including transportation and accommodations .
• Support department budget and expense tracking and maintain efficient office procedures.
• Maintain patient, staff, and departmental records in compliance with privacy regulations.
• Handle confidential information and prepare reports and presentations.
• Assist with medical billing and insurance documentation and resolve discrepancies.
• Support departmental projects through planning, coordination, and deadline tracking.

Qualifications

Education

• High school diploma or equivalent (GED) required .
• Preferred: Associate’s degree in a business of medical -related field.

Experience

• At least 3 years of experience in administrative, business, or medical-related field

License(s)/Certification(s)

• None