Office Coordinator

If you are early in your career, enjoy helping people, and are known for being organized and responsive, this is an opportunity to grow your skills with a respected corporation. As the Office Coordinator, you will help employees with day-to-day needs while keeping equipment, vendors, invoices, and administrative processes organized behind the scenes. The team is looking for someone with strong customer service skills, attention to detail, and 1–3 years of professional office experience who is eager to learn.

Key Responsibilities:

• Serve as a helpful and responsive point of contact for employees, assisting with day-to-day administrative needs and connecting them with the appropriate resources.
• Coordinate employee equipment, including preparation, distribution, shipping, tracking, and inventory.
• Support employee onboarding and offboarding in partnership with the IT and HR teams.
• Assist with vendor coordination, invoices, purchasing, licensing, contracts, and related administrative needs.
• Maintain accurate records for equipment, inventory, expenses, and departmental processes.
• Help track department expenses and support reporting and reconciliation.
• Assist with special projects and other administrative and operational needs.
• Work collaboratively with colleagues across the firm to ensure requests are handled promptly and professionally.

Why You’ll Love Working Here:

• Join a respected financial firm where you can build your professional experience and learn from an established team.
• Work in a collaborative environment with leadership that invests in its employees.
• Receive medical, dental, and vision insurance, along with sustainability incentives for recycling and using public transportation.
• Gain exposure to multiple areas of the business and develop skills that can support your long-term career growth.
• This position is onsite five days a week to provide hands-on support to employees and the IT team.

What We’re Looking For:

• Customer service mindset. You enjoy helping people, communicate professionally, and make sure requests don’t fall through the cracks.
• 1–3 years of office experience. You have worked in a professional office environment and understand the importance of responsiveness, discretion, and follow-through.
• Strong organization. You are comfortable keeping track of multiple details, maintaining accurate records, and managing competing priorities.
• Comfort with technology. You are comfortable learning new systems and aren’t intimidated by technology.
• Initiative and follow-through. You notice what needs attention, ask questions when needed, and take ownership through completion.
• Team orientation. You enjoy working with different personalities and departments and contribute wherever needed.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to  View email address on us.fitly.work . 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.