Accounting & Operations Specialist

Job Description

Job Description

Wolfsburg West is seeking a detail-oriented  Accounting & Operations Specialist to oversee the company's day-to-day accounting functions while supporting key operational processes. This role is responsible for maintaining accurate financial records, managing payroll and insurance administration, overseeing AP/AR, supporting month-end and year-end close, and coordinating purchasing and freight documentation. The ideal candidate is highly organized, enjoys wearing multiple hats, and thrives in a small business environment where accuracy, initiative, and collaboration are valued.

Accounting & Finance

• Process bi-weekly payroll and maintain payroll records.
• Manage accounts payable, including invoice processing, vendor payments, and reconciliations.
• Oversee accounts receivable, customer invoicing, collections, and payment application.
• Perform daily cash reconciliation and bank deposits.
• Manage banking relationships and complete bank reconciliations.
• Prepare operational journal entries and maintain the general ledger.
• Assist with month-end and year-end close, including reconciliations and supporting schedules.
• Support Fractional Controller with tax preparation and annual financial reporting.
• Maintain accurate financial records and documentation.

Tax & Compliance

• Prepare and file multi-state sales tax returns using Avalara.
• Coordinate business licenses and ensure ongoing compliance.
• Assist with tax documentation and support external accountants during tax season.

Human Resources & Benefits Administration

• Administer employee health insurance benefits and enrollments.
• Manage business insurance policies, renewals, certificates of insurance, and claims coordination.
• Support onboarding paperwork and payroll-related employee changes.

Purchasing & Operations

• Create and manage purchase orders.
• Coordinate inbound international freight and shipping documentation.
• Prepare Shipper's Letters of Instruction (SLIs) and customs documentation.
• Work with freight forwarders, customs brokers, and vendors to ensure timely deliveries.
• Maintain purchasing records and vendor files.
• Identify opportunities to improve accounting and operational processes.

Preferred Experience

• Manufacturing or wholesale distribution experience.
• Experience working with inventory-based businesses.
• Familiarity with customs documentation and international shipping.
• Experience working closely with business owners and leadership teams.

• 5+ years of accounting or bookkeeping experience, preferably in a manufacturing, distribution, or e-commerce environment.
• Strong understanding of GAAP and accounting principles.
• Experience processing payroll and administering employee benefits.
• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger accounting.
• Experience supporting month-end and year-end close.
• Knowledge of sales tax compliance; Avalara experience preferred.
• Experience coordinating international freight or import documentation is a plus.
• Excellent organizational skills and attention to detail.
• Strong Excel skills and proficiency with accounting software.
• Ability to manage multiple priorities independently while maintaining accuracy.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.