Accounting Specialist

Accounting Specialist

Vaco is seeking a detail-oriented and dependable Accounting Specialist to join our client's team in West Palm Beach, FL. This position will play a key role in supporting daily accounting operations, with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR).

The ideal candidate will have hands-on experience managing financial transactions, reconciling accounts, resolving discrepancies, and maintaining accurate financial records. This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and enjoys working collaboratively while managing independent responsibilities.

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on time.
• Monitor outstanding balances and follow up on past-due accounts.
• Record and apply customer payments to appropriate accounts.
• Maintain accurate customer records and account information.
• Research and resolve billing discrepancies and customer inquiries.
• Prepare AR aging reports and assist with cash flow reporting.

Accounts Payable (AP)

• Process, verify, and code vendor invoices, ensuring proper approvals.
• Coordinate timely and accurate vendor payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain organized and accurate AP records.
• Communicate with vendors regarding payment inquiries and outstanding balances.
• Process and reconcile corporate credit card transactions and statements.
• Assist with general accounting activities and month-end processes as needed.

Qualifications & Requirements

• 2 years of hands-on experience in Accounts Payable and Accounts Receivable.
• Proficiency with QuickBooks, Sage, and Microsoft Office, particularly Excel.
• Experience working with ERP or cloud-based accounting systems.
• Solid understanding of accounting principles, financial transactions, and reconciliations.
• Strong attention to detail, accuracy, and problem-solving skills.
• Excellent organizational and time management abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Ideal Candidate

• Takes ownership of responsibilities and consistently meets deadlines.
• Is comfortable managing both AP and AR functions.
• Demonstrates professionalism when communicating with customers and vendors.
• Maintains confidentiality when handling sensitive financial information.
• Brings a positive attitude, strong work ethic, and willingness to learn.

Compensation & Benefits

Salary Range: $55,000$60,000 annually

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional Disclaimers

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.