Administrative Assistant - Concord Elementary

Administrative Assistant - Concord Elementary

Full-time position, 40 hours/week

Schedule: 12 months, Monday-Friday

LAOP Level D - Beginning hourly rate: $20.32, subject to experience

Full Benefits included

Non-exempt

Summary: Serves as administrative assistant to the principal and assistant principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping, etc.

Essential Duties and Responsibilities: Other duties may be assigned.

• Assists administrators, teachers, staff, students, families, parent group, and community as needed
• Finalizes student enrollment within building and verifying records during school year and summer months
• Processes student withdrawals and forwarding student records
• Enters and maintains student transportation information
• Assists with building arrival and dismissal process
• Makes and receives telephone calls, takes messages, routes calls. Sends and responds to emails
• Maintains school records and files for building, principal and related requirements
• Manages building financial resources including but not limited to: creating budget and entering budget adjustments, depositing collected cash/checks, creating purchase orders, reconciling credit card purchases, and monitoring print shop charges.
• Distributes mail
• Assists with building security in regards to visitors and personnel access including but not limited to: verifying reason for visit, scanning visitors' driver's license, monitoring security cameras and radios, monitoring approved parent volunteer list, and distributing and activating staff key cards
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
• Maintains items necessary for building communication and efficiency such as staff lists, calendars, fliers, etc.
• Assists with planning and organization of field trips
• Maintains paperwork for required safety drills/emergency drills
• Monitors sub assignments and fills building vacancies as needed; prepares information for substitute teachers each day
• Prepares discipline reports
• Assists with organization of events and assemblies
• Supervises students in hallways, offices, and as needed by building
• Processes daily attendance for the student population and corrects/approves timesheets for building staff
• Provides appropriate first aid needs
• Schedules use of building.
• Submits work orders for the building as needed
• Attends Open House and Conferences
• Orders, processes, and maintains office materials and equipment.
• Attends staff meetings and professional learning as directed
• Performs all work in accordance with governmental laws, state mandates, and Lindbergh policies
• Provides professional and courteous customer service to all parents, staff, and visitors

Equal Opportunity Employer: Lindbergh Schools considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other legally protected status.

Thank you for your interest in Lindbergh Schools!