Project Manager, Asset Management (Event experience required)

Project Manager, Asset Management (Event experience required)

Employment Type: Full-time

Location: New York City

Work Site Type: Hybrid

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Location: New York (Hybrid, 3 to 4 days in office, subject to change to 5 days at any time)

What You Would Get To Do:

As the Project Manager, embedded in Asset Management, you will work on the marketing and events team to support client event engagement. This team member will support initiatives, interfacing with key leaders across the business, advisors and advisor teams, marketing team members, agencies and vendors to deliver the very best experiences for our clients and prospects.

Your Contributions

• Support end-to-end execution of events including webinars, meetings, roundtables, and conferences
• Coordinate event logistics such as registration, calendars, venues, AV, catering, and materials
• Manage event timelines, checklists, and task tracking to ensure deadlines are met
• Assist with speaker coordination, agendas, briefing documents, and content collection
• Prepare and distribute event communications, invitations, and follow-ups
• Liaise with vendors, production teams, and internal stakeholders
• Support live and on-site execution, including run-of-show and troubleshooting
• Ensure event materials meet branding and compliance requirements
• Help track attendance, feedback, and post-event reporting

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST.

• Requires 5-7 years' experience
• Project Management experience, preferably in the financial services industry or a corporate environment
• Ability to manage multiple projects simultaneously
• Strong organizational skills, attention to detail and ownership of projects
• Highly organized with the ability to work in a high-pressured environment
• Ability to work in a fast-paced environment and think clearly under pressure
• Highly organized with attention to detail and excellent follow-through
• Strong verbal and written communication skills
• Knowledge of relevant and interesting arts and cultural events, a plus
• Strong experience with Microsoft Office Suite, including Outlook, Word, Excel and Powerpoint; Salesforce experience a plus
• Strong client management skills with the ability to influence and lead by example, fostering a positive environment
• Strong ability to create best practices and take on new initiatives independently
• Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
• Motivated, self-starter, ability to take direction and work independently; ability to think innovatively
• Entrepreneurial
• Creative thinker
• Willingness to travel (up to 10%)
• Strong communication skills and empathy for complex issues
• Excellent written and oral communication skills at all levels
• Own speaker logistics and content coordination for smaller-scale events, including sourcing, briefing, scheduling, and managing speakers end-to-end
• Partner with internal teams and client stakeholders to shape event agendas and ensure content aligns with business priorities
• Coordinate closely with executive offices to manage speaker engagement, availability, and expectations
• Manage the full content lifecycle, including session planning, speaker preparation, and alignment of content within the broader event agenda
• Conduct research and support content development including identifying speakers
• Support event planning and execution, including timelines, logistics, and cross-functional coordination to deliver high-quality events

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

• Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $70,000 - $110,000. This role is also eligible for an annual discretionary bonus.

• This role is hybrid, requiring upwards of 4 days in office
• Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary
• Requirement to be onsite at domestic events, and may require international travel when necessary
• Requires the ability to lift / move up to 30 pounds when necessary
• Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.