Payroll & HR Administrator

Payroll & HR Administrator

Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.

With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.

Position Overview

The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.

Key Responsibilities

Payroll Administration

· Administer and maintain ADP eTime.

· Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.

· Process bonus, off-cycle, and other special payroll runs as needed.

· Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.

· Review and reconcile payroll to ensure accuracy and resolve discrepancies.

· Ensure accurate integration of payroll system with benefits and 401(k) systems.

· Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.

Payroll Tax & Compliance

· Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.

· Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.

· Maintain accurate payroll records and documentation to support audits and compliance requirements.

· Serve as a resource to employees and managers regarding payroll questions and issues.

· Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.

401(k) Administration

· Administer payroll-related 401(k) contributions and employer matching.

· Reconcile 401(k) contributions and loan payments with payroll deductions.

· Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.

Benefits & Leave Administration

· Process employee benefit enrollments, life event changes, and terminations in the HRIS system.

· Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.

· Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.

· Review, reconcile, and process benefits invoices.

· Respond to routine employee benefits questions and coordinate with benefit vendors as needed.

· Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.

Reporting & Vendor Management

· Generate payroll reports as needed.

· Prepare and submit EEO-1 and Bureau of Labor Statistics reports.

· Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.

· Identify opportunities to improve overall processes, controls, and efficiency.

HR Administration & Systems Support

· Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.

· Create and maintain job profiles and related employee records in the HRIS.

· Facilitate new hire orientation.

· Maintain electronic files, payroll procedures, and other Human Resources documentation.

· Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.

Other Responsibilities

· Maintain strict confidentiality when handling employee compensation and payroll information.

· Serve as a backup to other Human Resources team members as needed.

· Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.

· Perform other duties as assigned.

What Sets You Up for Success:

· Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.

· 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.

· Experience processing both hourly and salaried payroll.

· Experience with ADP or a comparable payroll system; ADP experience strongly preferred.

· Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.

· Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.

· Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.

· Ability to manage multiple deadlines, work independently, and proactively resolve issues.

· Strong communication skills and ability to work effectively with employees, managers, and vendors.

· Ability to handle confidential information with discretion and professionalism.

· Strong Microsoft Office skills, particularly Excel.

Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.

The Value We Offer:

Hybrid role based in Zeeland, Michigan.

• Health, Dental, and Vision insurance
• Prescription Plan
• 401(k) with company match
• Tuition Reimbursement
• Disability Plan
• Paid Vacation and 10 Holidays
• Health Club Reimbursement
• Bonus program
• Wellness program

Shift

First Shift (United States of America)