Administrative Support Coordinator (PAM)

Job Description

Job Description

Eng

Job Classification: 15-20 hours/week. Flexible hours.
Work Location:  PAM office, 100 Witherspoon St, Louisville, KY 40202 (Hybrid) 1-2 days in office. Must live in Louisville, KY
Work Schedule: 1st Shift 

Salary Range: $22-24/hour

Overview

The Presbyterian Association of Musicians (PAM) seeks an organized and detail-oriented Administrative Support Coordinator to provide administrative, logistical, and event support for PAM programs, committees, conferences, and initiatives. This position plays a key role in ensuring the smooth operation of PAM's events, programs, communications, and organizational processes.

This position averages 15-20 hours per week. Responsibilities vary throughout the year, with some duties occurring regularly and others tied to conferences, events, grant programs, and special projects.

Primary Responsibilities

Administrative Support

• Provide day-to-day administrative support for PAM staff, programs, and committees.
• Maintain calendars, records, shared files, and organizational documentation.
• Coordinate meetings, Zoom sessions, and related administrative activities.
• Assist with routine office operations and special projects.

Events & Conferences

• Support planning and logistics for conferences, events, webinars, and meetings.
• Manage registrations, participant communications, travel arrangements, and event materials.
• Assist with housing, meal coordination, contracts, and event logistics.
• Provide support for PAM's Worship & Music Conference and other major events.

Committee & Program Support

• Provide administrative support for PAM committees, leadership teams, and program initiatives as needed.
• Coordinate meeting schedules, materials, communications, and follow-up activities.
• Support PAM programs including grants, learning opportunities, and member initiatives.

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Contracts & Organizational Coordination

• Assist with contracts, documentation, reimbursements, and recordkeeping.
• Coordinate collection of required forms, background checks, and event-related paperwork.
• Maintain organized records and support compliance with organizational procedures.

 

Development & Member Support

• Support fundraising initiatives, donor communications, and development efforts.
• Assist members, event participants, presenters, and volunteers with questions and requests.
• Help foster positive relationships throughout the PAM network and the PC(USA).

Qualifications

• Bachelor's degree or equivalent professional experience in administration, office management, event planning, communications, or a related field.
• Experience in administrative support, event coordination, customer service, or related work.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines with attention to detail.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office, Google Workspace, Zoom, and related software.
• Ability and willingness to learn new systems and technologies.
• Commitment to PAM's mission and collaborative work environment.

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