Office Manager

Construction Office Manager / Operations Coordinator (Full-Time) Key Responsibilities Apply for building permits and coordinate meter spot requests Communicate and coordinate with city departments, inspectors, and utility companies Obtain quotes from suppliers and subcontractors Prepare and organize job files for new and ongoing projects Order materials and coordinate deliveries Prepare project scopes of work and assist with cost estimates Draft, track, and manage change orders Communicate with clients regarding project updates, materials, scheduling, and support needs Coordinate with project supervisors to schedule subcontractors, inspections, materials, and timelines Track project schedules, budgets, deadlines, and overall progress Prepare and send customer invoices Coordinate with architects and engineers to obtain and organize project information Schedule meetings with clients, subcontractors, and internal team members Ensure follow-through on outstanding items and proactively solve issues before they become problems Qualifications Previous experience in construction administration, project coordination, or construction office management – REQUIRED Strong knowledge of permits, city processes, subcontractor coordination, and construction workflow – preferred Exceptional organizational and multitasking skills Strong communication and follow-up skills Proficiency in Microsoft Office (Excel, Word, Outlook); construction software experience is a plus, construction software advantage (builder-trend) Ability to manage multiple projects and deadlines simultaneously Detail-oriented, proactive, and strong problem-solver Ability to work independently with minimal supervision What We’re Looking For We are looking for someone who is reliable, resourceful, highly organized, and able to keep many moving parts running smoothly. This is not an entry-level administrative role—we need someone who can take initiative, stay ahead of issues, and help keep projects moving efficiently. Compensation $35–$45/hour DOE (Depending on Experience) + opportunity for growth #J-18808-Ljbffr DKR Construction