Administrative Assistant to the Chief Financial Officer

The Administrative Assistant performs highly responsible work in assisting and providing support to the department. The Administrative Assistant will assist the department in duties such as scheduling, record keeping, budgeting, and communicating with other staff and faculty. The Administrative Assistant must have strong attention to detail and interpersonal skills and must be able to comply with all applicable College and office policies and procedures.

Responsibilities

1. Perform secretarial and reception functions in the office, including greeting visitors and answering phones, managing the schedule for the office, and organizing and maintaining files and records within the office.
2. Perform office management functions within the office, including communicating relevant information to and from the office, assisting the in preparing reports and budgets, and assisting with payroll and other management functions.
3. Assisting with Bid paperwork preparation, maintaining insurance records, and helping various departments with questions.
4. Perform other duties and responsibilities as assigned, required, or directed by the College. The College reserves the right to assign additional tasks and to alter or reassign job duties as necessary to meet business and operational needs.
5. In order to perform these essential functions, the Administrative Assistant must be present at work. Therefore, attendance is an essential function.

Qualifications

1. Minimum of associate degree with 15 semester hours in related field. Accounting or Finance preferred.
2. Five years’ experience is required.
3. Must have good intrapersonal skills, a strong work ethic, reading and math skills, and the ability to communicate effectively verbally and in writing.
4. Must possess general secretarial skills and knowledge of standard office equipment and software.
5. Must have the ability to multi-task, prioritize among tasks, and use critical thinking skills to solve problems.

Wallace State Community College is an equal opportunity employer. It is the policy of the Alabama Community College Systems, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace State Community College complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities, unless doing so would cause undue hardship.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.