Tutoring Business Coordinator (BLANK AST 3)

Academic Assistance and Tutoring Centers Payroll and Personnel Processor Under general supervision of the Director of Tutoring Services, serve as the department's payroll and personnel processor, primarily for a large student BX Tutor population in Tutoring Services, provide budget projections and balances for AATC accounts, reconcile ledgers, and provide internal and external billing. Coordinate travel reimbursements, purchasing, and event planning for tutoring services and may serve as the department's safety, ergonomics, injury, and emergency coordinator. Work closely with the administrative support staff to coordinate the operations of the front desk for students and staff in addition to working with the Student Life Business and Financial Manager. Qualifications: Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position High school diploma or equivalent experience Extensive experience with automated personnel, payroll, and accounting systems. Experience working with complex spreadsheets and MS Office programs to gather, organize, and analyze a large volume of human resources, payroll, budget, and student data. Experience working in a customer service environment. Organizational skills to manage workload with frequent interruptions and competing deadlines. Practice of principles and standards to make effective judgments and decision making as well as analytical and critical thinking skills to anticipate and identify issues and information requirements. Interpersonal skills to interact and communicate effectively and professionally with a diverse administration, staff, faculty, and students, using tact, diplomacy, and good judgment during all interactions in the performance of a wide variety of programs and support functions. Preferred Qualifications Experience using Pivot Tables and other advanced Excel formulas and functions. Experience using campus systems including, Shared Services Organization Case Management System, Aggie Enterprise, Aggie Travel, and TRS. Experience working in an educational environment with teachers, administrators, faculty and staff from diverse backgrounds. Key Responsibilities 65% - Budget and Financial Administration 20% - Human Resources 15% - Administration Department Overview The Academic Assistance and Tutoring Centers is a large centralized academic support unit in Student Affairs. We provide an inclusive and interactive learning environment where students participate in reinforcing and retaining knowledge in multi-disciplinary writing, math, and science subjects through co-curricular academic services including classes, workshops, office hours, content reviews, drop-in tutoring, a writing studio, and writing appointments. AATC consists of 20 professional staff and 300 undergraduate BX tutors and readers and student assistants. The Math Diagnostic Testing Project is a program in AATC that supports math testing in K-12 California schools. AATC's administrative support team provides payroll and human resources assistance as well as program information for students and staff. Position Information Salary or Pay Range: $ 29.40 - $ 42.14 Salary Frequency: Hourly Salary Grade: 108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100 % Fixed Shift (Work Schedule): Mon-Fri 8AM-5PM Location: Yes Union Representation: CX-Clerical/Admin Benefits Eligible: Yes This position is 100% on-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Frequent 3 to 6 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Frequent 3 to 6 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work occasional overtime to meet operational needs. Restricted vacation during peak periods. This position requires daily on site presence M-F 8am-5pm with occasional remote work pre-approved by supervisor. Special Requirements Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. University of California