Talent Acquisition Coordinator

Talent Acquisition Coordinator

This role is ideal for an organized and proactive talent professional who enjoys creating seamless hiring experiences in a fast-paced, global environment. You will coordinate complex, high-volume interviews across multiple time zones while keeping candidates and hiring teams aligned. Working closely with recruiters, hiring managers, and interviewers, you will become a key operational partner throughout the recruiting lifecycle. The role combines scheduling, candidate communication, ATS management, and broader recruiting administration with opportunities to improve processes. You'll have visibility across a growing Talent Acquisition function and contribute to initiatives such as employer branding, talent communities, and university recruiting. Success will require excellent attention to detail, sound judgment, flexibility, and a genuine commitment to candidate experience. This is a remote opportunity for someone based on the East Coast who can flex their schedule to support EMEA time zones when needed.

Accountabilities

• Coordinate high-volume and complex interview schedules across multiple time zones, balancing availability across candidates, hiring managers, recruiters, and interviewers.
• Serve as a primary point of contact for candidates, providing timely, thoughtful communication and maintaining a smooth, professional experience throughout the hiring process.
• Partner with recruiters, hiring managers, and interviewers to manage scheduling changes, rescheduling requests, cancellations, and last-minute adjustments.
• Proactively identify and resolve scheduling conflicts and coordination challenges, using sound judgment to keep hiring processes moving efficiently.
• Maintain accurate and up-to-date candidate and interview information within the applicant tracking system.
• Provide administrative and operational support throughout the recruiting lifecycle, including onboarding preparation and other Talent Acquisition activities.
• Identify opportunities to streamline scheduling workflows, improve recruiting processes, and enhance the experience of candidates and internal stakeholders.
• Contribute to broader Talent initiatives, including employer branding, talent communities, university recruiting, and special projects as opportunities arise.
• Handle sensitive candidate and employee information with a high level of discretion, confidentiality, and professionalism.

Requirements

• At least 1 year of experience as a Recruiting Coordinator, Talent Acquisition Coordinator, or in a comparable coordination or administrative support role.
• Demonstrated experience coordinating complex schedules across multiple time zones, ideally within globally distributed teams.
• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities, tight deadlines, and frequent last-minute changes.
• Excellent written and verbal communication skills, with the ability to build trusted relationships with candidates, recruiters, hiring managers, and interviewers.
• Strong problem-solving abilities and a proactive approach to navigating scheduling challenges and shifting priorities.
• Demonstrated commitment to delivering a high-quality candidate and stakeholder experience.
• High level of discretion and professionalism when working with confidential and sensitive information.
• Proficiency with Google Workspace and/or Microsoft Office.
• Hands-on experience with applicant tracking systems such as Ashby, Greenhouse, Lever, or similar platforms.
• Ability and willingness to work from Canada's East Coast and flex working hours when necessary to support EMEA time zones.
• Experience supporting Talent Acquisition or recruiting teams within a high-growth technology or SaaS environment is a plus.

Benefits

• Competitive annual salary of CA$53,600–CA$73,700, depending on responsibilities, qualifications, experience, certifications, and location.
• Competitive compensation and bonus program.
• Comprehensive employee health coverage.
• RRSP with company matching.
• Flexible vacation.
• $200/month "Live Your Best Life" allowance to spend on eligible activities or services that enhance your wellbeing and lifestyle.
• Paid time off for your birthday and volunteering.
• Employee Resource Groups and opportunities to connect with colleagues across the organization.
• Team and company-wide gatherings and events.
• Opportunity to build your career within a rapidly growing SaaS organization operating across North America and EMEA.
• Remote work environment with flexibility designed to support a distributed workforce.