Accounting Associate

Job Description

Job Description

Position Overview

The Accounting Associate will support day-to-day accounting operations across accounts payable, accounts receivable, reconciliations, and financial data management. This role is responsible for ensuring financial transactions are accurate, organized, and processed in a timely manner. This position will play a key role in building scalable accounting processes and supporting the overall financial health of the organization. The Accounting Associate will work closely with the Controller and cross-functional teams to maintain operational efficiency and data integrity. Key ResponsibilitiesAccounts Payable & Vendor Management

- Process, code, and enter vendor invoices accurately - Maintain vendor records, including W-9s and contact information - Track and prepare payment schedules for review - Monitor AP aging and follow up on outstanding items - Support vendor communication and issue resolution Accounts Receivable & Payment Tracking

- Assist with invoice generation and distribution - Track incoming payments and apply them appropriately - Maintain accurate customer account records - Support follow-up on outstanding balances and discrepancies Reconciliations & Month-End Close Support

- Perform bank and credit card reconciliations - Assist in preparing journal entries for review and approval - Track prepaid expenses and recurring costs - Support accrual preparation and financial close processes - Maintain organized documentation for audit readiness Expense & Utilities Management

- Reconcile recurring expenses including utilities, rent, and subscriptions - Monitor expense trends and flag anomalies or variances - Assist in tracking contracts and recurring financial obligations Dispute & Exception Management

- Track and manage billing discrepancies, chargebacks, and disputes - Coordinate with internal teams to resolve issues efficiently - Maintain documentation and reporting on dispute trends Financial Data & Reporting Support

- Ensure accurate coding and classification of transactions - Maintain clean and consistent general ledger data - Pull and prepare standard reports for internal review - Assist with audit support and financial documentation Administrative & Operational Support

- Manage incoming financial mail and documentation - Track checks, payments, and related records - Maintain organized digital and physical filing systems Process Improvement & Ownership

- Document workflows and standard operating procedures (SOPs) - Identify inefficiencies and recommend process improvements - Support implementation of new systems and tools as the organization scales Qualifications

- 1–3+ years of experience in accounting, finance, or related field - Strong attention to detail and organizational skills - Proficiency in Excel and basic accounting systems - Ability to manage multiple tasks and prioritize effectively - Strong communication skills and ability to work cross-functionally Success in This Role

- Accurate and timely processing of financial transactions - Clean and well-maintained financial records #hc238163