Administrative Assistant

Job Description

Job Description

The primary work location for this role will be One Ashburton Place, 8th Floor, Boston, MA 02108. The work schedule for this position is Monday through Friday, 9AM to 5PM EST.
Responsibilities (including but not limited to):
• Effectively manage CDO (Chief Data Officer) and the Assistant Secretary for Strategy and Planning calendar and all communications related to meetings. Resolve scheduling conflicts as they arise, prioritizing issues to ensure an effective time management approach.
• Maintain conference room calendars.
• Assist Management staff and Senior Executive Assistant to the Secretary as needed.
• Communicate agendas and respond to calendar changes as needed.
• Manage written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Assist with preparation of presentation materials, agendas and send follow up communications.
• Format and edit executive-level documentation using Microsoft Word, PowerPoint and Excel.
• Provide front desk coverage for the Executive Office as needed
Preferred Knowledge, Skills, and Abilities:
• Minimum 2 years’ experience supporting C Level management.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent calendar management skills including the coordination of complex executive meetings.
• Excellent interpersonal skills and the ability to build relationships with internal staff and external customers.
• Expert level written and verbal communication skills.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to be extremely effective independently.
• Proven ability to adhere to and meet deadlines.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.
• Strong proficiency in Microsoft Office 365, Powerpoint, Word, Excel and SharePoint