Executive Assistant
Full-time
Electro Ventures
Company Description Electro Ventures is an entrepreneur-led venture holdings company focused on advancing sustainable innovation in clean technology and the global energy transition toward net zero emissions. The organization manages a diverse portfolio of more than a dozen market-leading sustainable ecosystem companies that it has either founded or invested in at early stages. Electro Ventures is dedicated to identifying, nurturing, and scaling complementary sustainability innovation companies that address real-world renewable energy and electric mobility challenges. Unlike conventional venture capital funds, the company does not charge management or performance fees, investing alongside new investors and sharing both risks and rewards. This approach offers team members a close connection to impactful ventures and long-term value creation in the sustainability space.
Role Description The Executive Assistant role is a full-time, on-site position based in Auburndale, FL. This individual will provide high-level administrative and executive support, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports for senior leadership. Daily tasks include organizing and prioritizing incoming communications, drafting and editing correspondence and presentations, maintaining files and records, and supporting the smooth operation of office activities. The Executive Assistant will help coordinate internal and external meetings and events, ensure follow-up on action items, and liaise with stakeholders across the portfolio companies as needed. The role requires proactive problem-solving, attention to detail, and the ability to handle confidential information with discretion while supporting an entrepreneurial, fast-paced environment.
Qualifications
Role Description The Executive Assistant role is a full-time, on-site position based in Auburndale, FL. This individual will provide high-level administrative and executive support, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports for senior leadership. Daily tasks include organizing and prioritizing incoming communications, drafting and editing correspondence and presentations, maintaining files and records, and supporting the smooth operation of office activities. The Executive Assistant will help coordinate internal and external meetings and events, ensure follow-up on action items, and liaise with stakeholders across the portfolio companies as needed. The role requires proactive problem-solving, attention to detail, and the ability to handle confidential information with discretion while supporting an entrepreneurial, fast-paced environment.
Qualifications
- Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel planning.
- Experience with Administrative Assistance tasks such as document preparation, records management, and general office coordination.
- Proficiency in managing Expense Reports and basic financial tracking in support of executives.
- Effective Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- High level of organization, time management, and attention to detail, with the ability to manage multiple priorities in a dynamic environment.
- Comfort with productivity tools and software (e.g., email, calendars, spreadsheets, presentation tools, and collaboration platforms).
- Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Previous experience supporting executives or leadership in a growth-oriented or entrepreneurial setting is beneficial; familiarity with sustainability or clean tech sectors is a plus.
- Relevant education or training in business administration, office management, or a related field is preferred.
Vacancy posted 3 days ago
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