Prairie Oaks Administrative Associate

Prairie Oaks Administrative Associate

Support national monarch and pollinator conservation as the Prairie Oaks Administrative Associate for the Monarch Joint Venture, a 501(c)(3) nonprofit organization. This full-time position provides administrative support for Prairie Oaks, the Monarch Joint Venture's conservation campus and primary in-person workplace. Working closely onsite with the Executive Director and supporting a largely remote staff, the Prairie Oaks Administrative Associate completes day-to-day administrative tasks related to office administration, development administration, online store operations, and other related administrative needs.

A minimum of three days per week must be worked on-site at Prairie Oaks (1100 W. South Street, Belle Plaine, MN 56011). The remaining workdays may be remote or on-site. The ideal candidate is organized, dependable, detail-oriented, and comfortable following established processes while managing a variety of routine responsibilities in support of a mission-driven organization. This position will report to the Executive Director.

Primary Responsibilities:

• Prairie Oaks Office Administration ~ 25%
• Development Administration ~ 30%
• Online Store Operations ~ 30%
• General Administrative Support ~ 15%

Qualifications*

• Prior experience in office administration, fundraising or development administration, customer service, retail, or a related setting that demonstrates transferable skills.
• Strong organizational skills and the ability to manage multiple routine tasks and deadlines.
• Strong written and verbal communication skills with a professional and customer-service-oriented approach.
• Ability to follow established procedures, work independently on routine tasks, ask questions when needed, and maintain accuracy and attention to detail.
• Willingness and ability to learn new software platforms.
• Commitment to the mission and values of the Monarch Joint Venture.
• Ability to reliably work on-site at Prairie Oaks at least three days per week.

*You do not need to have all of the above qualifications to apply!

Essential Job Functions and Physical Requirements:

The essential functions of this position include working at the Prairie Oaks office; regularly using a computer and standard office equipment; accurately entering and maintaining information in organizational systems; communicating professionally with customers, donors, colleagues, and vendors; preparing shipments; and lifting or carrying packages and supplies up to 30 pounds. Reasonable accommodations are available to enable qualified individuals with disabilities to perform the essential functions of the position and participate in the hiring process.

How to Apply:

You will be asked to submit the following:

1. Your resume (1-2 pages max)
2. Brief responses (approximately 46 sentences each) to the prompts below.*
   1. What interests you about this role and the opportunity to provide on-site administrative support at Prairie Oaks?
   2. Describe an experience providing helpful and professional service to a customer, donor, visitor, colleague, or community member.
   3. Tell us about a time when your attention to detail helped you complete a task accurately.

*NO COVER LETTERS will be accepted

What to Expect:

The interview process will generally include two stages:

1. A brief (~20-minute) introductory interview over Zoom.
2. A longer (~1-hour) interview in person at the Prairie Oaks Campus in Belle Plaine, MN.
   1. Most 2nd round interview questions will be shared in advance via email.
   2. Two professional references will be requested following this round.
3. A brief third interview may be requested if needed for final decision-making.

All candidates will be notified by email if they are no longer under consideration. Candidates may request accommodations at any stage of the hiring process.

Equal Opportunity Employment:

MJV provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable federal, state, or local law. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. MJV prohibits discrimination, harassment, and retaliation and takes reports of such conduct seriously.

The Monarch Joint Venture is an at-will employer. All persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Salary: $18 - $21 per hour