Data Clerk

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Earn up to $3,000 in incentive pay during your first year of employment!

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS' diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Benefits: To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:

• Paid time off that increases over your years of service
• 12 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees' eligible compensation.

Data Clerk Job Responsibilities:

• Will be responsible for identifying appropriate documents for scanning into electronic case file system, prepare documents and hard case files for scanning into electronic case file (ECF) system.
• Will scan documents into ECF system, validate, index, and place documents in appropriate electronic case file system folder.
• Verify all documents are properly coded for scanning and enter accurate ECF codes.
• Provide weekly report on progress of scanned documents into ECF.
• Audit cases for accurate eligibility codes in CWW and verify that eligibility documents are in ECF. Provide report for management review.
• Audit cases for Work Participate Rate engagement, coding, attendance, and case comments. Provide report for management review.
• Pull QA reports from WEBI as requested by management.
• Use expertise and innovative strategies to develop and provide unit services that meet the needs of the agency.
• Ensure timely and accurate data entry in WWP, ECF, and other systems, as required by policy and procedures.
• Receive and review program activity, participation, and attendance documentation, and enter related data into state tracking systems and/or other UMOS data tracking systems.
• Enter nonparticipation into state tracking system once attendance information is verified.
• Enter case comments into WWP when issuing correspondence/email distribution to participants within required timeframes.
• Oversee MOVES online workshop/ track participant attendance, update components and case comments. Enter nonparticipation for workshop and education.
• Perform routine data collection and data entry functions to prepare reports requested by W-2 supervisory or management staff.
• Assist with preparing mailings/email distribution for, and providing staff with clerical support during UMOS events, job fairs and workshops.
• Pull EA applications from CWW and distribute to front desk twice daily.
• Maintain confidentiality of participant data and comply with government and agency regulations.
• Perform special projects and other related duties as assigned.
• Attends meetings and seminars, and performs other duties as assigned.

Data Clerk Job Responsibilities: Qualifications:

• Minimum of a High School Diploma (or equivalent) supplemented by either one year of post-secondary education, or equivalent related training.
• Minimum two years of work experience in a data entry and/or clerical position.
• Able to work with confidential information and has a basic understanding of customer service practices.
• Demonstrated organizational skills and strong attention to detail in data entry and/or clerical work.
• Ability to communicate effectively with all levels of staff and management in writing and verbally.
• Bilingual in English and one or more languages/Spanish, Burmese, Rohingya, Somali, Karen; verbal and written preferred.
• Knowledge and experience in Microsoft Office Suite, including Word, Excel, and Outlook with demonstrated ability to type minimum of 40 words per minute.
• Demonstrated time management skills with the ability to perform comfortably in a fast-paced, deadline-oriented work environment, and ability to successfully execute multiple projects at one time.
• Must be able to travel and work irregular hours.
• Employment with UMOS is contingent upon the successful completion of a criminal background check prior to employment.

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Pay: $16.18 - $20.22 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person