Customer Service Representative

Customer Service Representative

Location: 50 Eastdale Avenue Poughkeepsie, NY, 12603 Division: Urology Classification: Full Time Non-Exempt Hourly Reports to: Practice Director Hours/ Travel: Monday–Friday, 8:30 AM–5:00 PM.

Responsible for providing effective customer service to patients, vendors, insurance companies and other medical facilities. Position requires excellent telephone communication skills, and a high level of skill in entering data into the computer while talking with patients.

Duties and Responsibilities

• Answering phones to respond to all inquiries made by patients, vendors, insurance companies and other medical facilities. Must be able to handle 100-200 incoming calls per day.
• Re-scheduling patient appointments as required via telephone calls and written notification to patients.
• Screening and routing patient calls to other departments efficiently, ensuring accurate registration, appointment scheduling and follow-up appointment scheduling in database.
• Taking clear and accurate messages on behalf of other departments.
• Responding to patient's questions and needs by editing, canceling and re-scheduling appointment as necessary according to clinic protocols.
• Reviewing physician schedules regularly to maximize capacity and verify correct scheduling.
• Creating testing orders for patients and faxing or mailing as per patient request.
• Faxing medical records to facilities authorized to receive patient information.
• Maintains a good working relationship and effective communication both within the department and with other departments for the benefit of the patient.
• Other duties as assigned.

Education & Experience

• Minimum of a High School Diploma and 1 – 2 years of experience in customer service, or equivalent combination of education and experience.
• Previous experience in a call center and/or medical practice desired

Qualifications & Requirements

• Exceptional phone manner
• Excellent interpersonal and communication skills.
• Ability to apply knowledge of office procedures and carry out tasks accordingly
• Ability to utilize the EMR system effectively.
• Ability to type 35 wpm with 90% accuracy.
• Must be flexible, organized, and function well under pressure.
• Bi-lingual English/Spanish is preferred.