System / Business Analyst

Role Description

Next Generation, Inc. is seeking a detail-oriented System / Business Analyst with experience supporting procurement, financial operations, contract management, and vendor engagement activities within a technology-driven environment. This role will support the IT Cyber Security Division and other business units by:

• Managing procurement processes
• Monitoring contract renewals
• Tracking expenditures
• Supporting consultant onboarding activities
• Providing financial and operational analysis

The ideal candidate will possess experience with PeopleSoft, ServiceNow, and vendor management platforms, along with strong analytical, reporting, and cross-functional communication skills. This position requires the ability to manage multiple priorities, maintain data accuracy, and support procurement and budgeting activities in a high-volume environment.

• Create and process requisitions within PeopleSoft Procurement modules, ensuring proper documentation, business justification, and budget availability.
• Monitor active software licensing, maintenance, support, and service agreements to ensure timely renewals and uninterrupted operations.
• Coordinate with IT leadership, project teams, procurement personnel, and vendors to resolve purchasing and contract-related issues.
• Maintain accurate contract records and support compliance with organizational procurement policies and procedures.
• Assist with vendor engagement activities and contract lifecycle tracking through ServiceNow Asset and Contract Management.
• Track planned versus actual expenditures across technology and cybersecurity initiatives.
• Support annual budgeting, forecasting, accrual, and financial reconciliation activities.
• Analyze spending trends, identify budget variances, and provide recommendations to stakeholders.
• Generate recurring and ad hoc reports related to procurement activity, contract spending, and departmental budgets.
• Deliver timely financial, procurement, and operational metrics to management.
• Track consultant and professional services engagements utilizing the Beeline Vendor Management System.
• Process requisitions and purchase orders to support consulting and contractor engagements.
• Assist with onboarding activities for consultants, contractors, and professional services resources.
• Coordinate with hiring managers, procurement teams, and vendors to ensure timely resource onboarding and contract administration.
• Develop and maintain operational reports, dashboards, and analytical summaries.
• Support data collection, validation, and reporting activities related to technology spending and vendor performance.
• Assist management with financial analysis, contract reviews, and procurement planning initiatives.
• Ensure accuracy, completeness, and integrity of procurement and financial data.

Qualifications

• Bachelor's degree in Business Administration, Finance, Public Administration, Accounting, Information Systems, or a related discipline; equivalent experience may be considered.
• 1–3+ years of experience supporting procurement, financial analysis, budgeting, contract administration, or business operations.
• Experience working with:
  • PeopleSoft Procurement and Financial Modules
  • ServiceNow Asset and Contract Management
  • Beeline Vendor Management System
• Basic understanding of IT hardware, software, licensing, and technology asset management.
• Strong proficiency with Microsoft Office Suite, particularly Excel.
• Excellent organizational skills with the ability to manage high-volume workloads accurately and independently.
• Strong analytical, problem-solving, and communication skills.

Requirements

• Financial Systems & Data Analytics
• Advanced Microsoft Excel skills including:
  • XLOOKUP
  • Pivot Tables
  • Power Query
  • Complex formulas and financial modeling
• Working knowledge of SQL and/or Python for data extraction and analysis.
• Experience developing dashboards and reporting solutions using:
  • Power BI
  • Tableau
  • Looker
• Experience supporting technology budgeting, forecasting, and spend management initiatives.
• IT Financial Management (ITFM)
• Understanding of CapEx and OpEx budgeting concepts.
• Familiarity with cloud consumption and billing models including:
  • AWS
  • Microsoft Azure
  • Google Cloud Platform (GCP)
• Experience with SaaS subscription management, software licensing, and vendor cost optimization.
• Budgeting & Financial Planning
• Experience performing variance analysis and financial forecasting.
• Ability to track actual expenditures against approved budgets.
• Experience identifying budget risks, spending anomalies, and cost-saving opportunities.
• Data Storytelling: Ability to convert complex financial and procurement data into clear business insights.
• Cross-Functional Collaboration: Proven ability to work effectively with IT, Finance, Procurement, HR, and external vendors.
• Attention to Detail: Strong focus on accuracy when reviewing invoices, contracts, budget reports, and procurement documentation.
• Adaptability: Ability to thrive in fast-paced environments with changing priorities and evolving business needs.
• Communication Skills: Strong written and verbal communication skills with the ability to interact professionally across all organizational levels.

Desired Soft Skills

• Preferred Industry Experience:
  • Public Sector
  • Transportation Agencies
  • Government Organizations
  • Cybersecurity Operations
  • Enterprise IT Organizations
  • Financial Operations & Procurement Management

Benefits

• Competitive Consultant hourly rate range based on experience and education of approximately $45 to $55 an hour