Office Support Specialist

Office Support Specialist

Our client is seeking a Business Support Specialist to serve as a key administrative resource within a professional office environment. This role is ideal for someone who enjoys being the central point of contact for employees, visitors, and incoming communications while helping keep daily operations running smoothly. The Business Support Specialist will support multiple departments, coordinate office activities, and contribute to a positive and organized workplace experience.

What You'll Do

• Serve as the first point of contact for visitors, employees, and external callers
• Answer and route incoming phone calls to the appropriate individuals and departments
• Welcome guests and ensure a professional and friendly office experience
• Monitor shared inboxes and direct inquiries to the appropriate teams
• Coordinate incoming and outgoing mail and distribute correspondence as needed
• Maintain office supply inventory and place orders when necessary
• Assist with meeting, event, and office function setup and coordination
• Support day-to-day office operations across multiple office locations
• Help facilitate internal communications and administrative processes
• Provide general administrative support to leadership and team members
• Manage special projects and additional office support tasks as assigned
• Ensure common areas, conference rooms, and office resources remain organized and operational

Qualifications

• Previous experience in an administrative, office support, reception, or customer service role
• Strong verbal and written communication skills
• Professional and welcoming demeanor when interacting with employees and visitors
• Excellent organizational skills and attention to detail
• Ability to prioritize multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office and general office technology
• Comfortable working onsite and moving between office locations as needed
• Self-motivated with a strong sense of ownership and accountability