Events and Special Projects Coordinator

Best Foot Forward is a nonprofit based in Boca Raton, serving at-risk and foster care students throughout Palm Beach County. We are looking for a highly organized and detail-oriented Events and Special Projects Coordinator to join our team. This candidate will plan and execute fundraising events that raise critical revenue and deepen relationships with vendors, sponsors, and volunteers. Full-time (40 hours per week) with some work-from-home flexibility. Benefits include generous PTO, dental and vision insurance, medical insurance, a 401K plan, and other benefits. This is a salaried position, amount commensurate with experience. Key Responsibilities Coordinate and execute all aspects of organizational events, including fundraisers and donor engagement activities. Develop comprehensive event timelines and logistic plans to ensure successful execution from initial planning through completion. Oversee all event components, including venue selection, catering, décor, entertainment, audiovisual needs, guest experience, and program flow. Monitor event budgets and ensure all costs align with approved financial budgets. Lead event setup, execution, and breakdown while ensuring a seamless, welcoming, and memorable experience for all guests. Serve as the primary point of contact for event stakeholders, vendors, and service providers; manage vendor contracts as needed. Oversee event committees and collaborate with the Volunteer Coordinator to support volunteer communication, outreach and execution. Collaborate with the marketing team to promote events through email campaigns, social media promotion, and other outreach efforts. Ensure consistent branding, messaging, and guest experience across all event touchpoints in alignment with organizational goals and timelines. Assist with registration processes and maintain awareness of RSVPs. Manage post-event wrap-up, including vendor follow-up, reconciliation, and event closeout processes. Evaluate event outcomes, gather feedback, and identify opportunities to enhance future events and increase engagement. Support sponsor recognition, donor communications, and stewardship initiatives to strengthen relationships and maximize impact. Qualifications Bachelor’s degree in nonprofit management, communications, hospitality, or related field (or equivalent experience). 2-4 years of experience in event planning, preferably in a nonprofit or fundraising environment. Advanced Excel skills required. Strong organizational skills and attention to detail. Strong relationship-building and interpersonal skills. Creative problem-solving and adaptability. Ability to work independently and as part of a team. Willingness to work evenings and weekends as needed for events. Ability to manage multiple priorities in a fast-paced environment. Experience with event software, donor databases, or CRM systems is a plus. Salary: $55,000 - $66,000 per year. #J-18808-Ljbffr Best Foot Forward