Childcare Administrative Assistant

Job Description

Job Description

ESSENTIAL FUNCTIONS

• Develops and maintains positive, professional, working relationship with staff.

• Takes an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events)

• Managing and maintaining reports and logs. 

• Accepts all work assignments in the event regularly scheduled personnel are not available.

• Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention.

• Complete and submit required paperwork and record-keeping on a timely basis, and maintaining an organized, up-to-date manner.

• Develops and actively maintains positive communication with parents.

• Assists with new hire on-boarding, including offering new staff orientation and training.

• Ordering paper, office, and classroom supplies. • Monitoring all topical ointments and permission slips to ensure they meet state and company requirements.

• Organizing permission slips for field trips.

• Reviewing all children’s daily reports for accuracy, including dietary restrictions and daily pictures.

• Pass out supplies and deliveries, keeping a record of what is ordered and what was delivered.

• Answering phones and email in a timely manner while offering the most up-to date information.

• Recognizes parent concerns and reports them to the director. Assists with enrollment inquiries, follow-up, and facility tours in order to increase enrollment.

• Transport children on the school bus as needed.

ADDITIONAL RESPONSIBILITIES

• Performs other similar or related duties as necessary.

MINIMUM JOB QUALIFICATIONS

• Candidate must have child care credentials and 2 years’ experience working in a child care center.

• Must be able to work an average of 40 hours per week. 

• Must be able to lift no less than 40 pounds.

ADDITIONAL SKILLS

• Ability to multitask 

• Ability to work under pressure

• Time management

• Flexibility

• Able to prioritize tasks This job description highlights the essential functions, responsibilities and qualifications that are required of the employee. Other related duties, responsibilities and activities may be assigned and/ or changed at any time with or without notice.