Onboarding and Talent Acquisition Coordinator

Job Description

Job Description

Onboarding and Talent Acquisition Coordinator

Summary:

Blue & Co. is seeking a detail-oriented and proactive Coordinator to support our Talent Acquisition and Onboarding functions. This role is essential in ensuring a seamless transition for new hires and providing high-level operational support for the Talent Acquisition team. This Coordinator plays a key part in ensuring an efficient and positive hiring experience by supporting recruiting operations, maintaining hiring documentation, coordinating onboarding activities, and providing exceptional service to candidates, hiring managers, and internal partners. We will also consider candidates with proximity to other Blue & Co. offices.

Key Responsibilities:

• Manage the logistical components of the recruitment lifecycle and act as a primary point of contact for candidates and internal stakeholders during the onboarding process.

• Coordinate and support the administrative onboarding process from offer acceptance through new hire orientation , partnering with Payroll, IT, Learning & Development, Office Managers, Hiring Managers, and other internal teams to ensure a seamless new hire experience.

• Provide administrative support to the Talent Acquisition team while delivering exceptional service to candidates, hiring managers, new hires, and internal clients.

Specific Responsibilities:

• Responsible for the end-to-end preparation of offer letters, requiring 100% accuracy in the calculation of compensation figures, start dates, title designations, and benefit eligibility.
• Coordinate recruiting operational support, including background checks, vendor administration, recruiting inventory, and invoice processing.
• Prepare, update, and maintain Talent Acquisition reports and dashboards, including hiring, staffing, new hire, rehire, intern, and recruiting activity reports, while ensuring the accuracy of recruiting data and hiring records.
• Process new hire paperwork and other employment-related administrative transactions, including payroll changes, sign-on bonuses, and employee referral bonuses.
• Serve as a primary point of contact for candidate inquiries, providing professional and timely communication that reflects Blue & Co.’s firm culture.
• Maintain hiring records, employee files, job descriptions, recruiting documentation, and other employment-related records while supporting compliance and audit requirements.
• Perform rigorous audits of all candidate documentation and employment agreements to eliminate errors before they reach the candidate.
• Assist with creating, posting, and maintaining job requisitions within the Applicant Tracking System (ATS).
• Other duties as assigned.

Qualifications & Competencies

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• One to three years of experience supporting Human Resources, Talent Acquisition, Recruiting Operations, or a related function preferred.
• Experience in the accounting, consulting or professional services industry.
• Advanced proficiency in Microsoft Office Suite, including Microsoft Teams, as well as experience with Applicant Tracking Systems (ATS).
• Familiarity with digital signature platforms (e.g., SafeSend or equivalent) and remote onboarding tools.
• Exceptional attention to detail and a "right-the-first time" approach to administrative tasks.
• Strong verbal and written communication skills, with the ability to explain complex onboarding requirements to new hires.
• Forward-thinking and proactive, with the ability to anticipate needs, identify inefficiencies, and continuously improve Talent Acquisition and Onboarding processes and procedures.
• Strong customer service mindset with a commitment to delivering an exceptional experience for both internal and external clients.
• Demonstrated ability to handle confidential information and sensitive financial data with total discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently while contributing as a collaborative, team-oriented professional.

We are responsive. We are caring. We are advocates.

Blue & Co., LLC, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category.

Candidates must be authorized to work in the U.S. without current or future employer sponsorship.

Agency candidates will not be considered for this position.

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