Accountant I (Specialist)

Job Description and Duties

Reviews the CHP 735, Incident Response Reimbursement Statements, for mathematical calculations and for completeness. Creates customers, ensures invoices are coded correctly, and prepares billings within the Financial Information System for California (FI$Cal). Researches and corrects errors in FI$Cal. The position also has ongoing telephone and written contact with attorneys and debtors who have questions about the invoice, are disputing invoice charges, or making payments; telephone or e-mail contact with Area office personnel requesting clarification of department policy regarding attorney and debtor questions, answering questions concerning the proper recording of information on the CHP 735, and computing the correct charges.

Utilizing FI$Cal, audits, computes and prepares invoices for movie detail and other traffic control details on a daily basis in accordance with the provisions of the CHP 465, Reimbursable Letter of Agreement. This process requires each CHP 465 be reviewed in accordance with HPM 11.1, Chapter 6, Reimbursable Services. Research deposits and payments from various vendors to the appropriate account in FI$Cal; prepares invoices upon receipt of billing information from field commands; determine proper coding for posting into FI$Cal, apply advance payments; and issue refunds when necessary. Maintain uncleared collection logs for advance deposits received for CHP 465s. This includes preparing monthly reconciliation to FI$Cal, reaching out to field commands for billing information, and determining the proper general ledger account to clear money from. Has ongoing contact with field commands, state agencies, private companies, and the Film Commission to provide the necessary documentation needed for them to reimburse movie companies for filming in California. Prepares management reports related to CHP 465 billing and payments.

Utilizing FI$Cal, audit, compute, and prepare invoices for CHP 90, Court Appearances for Civil Actions, in accordance with HPM 11.1, Chapter 10 , Subpoenas/Subpoenas Duces Tecum Compliance Criminal/Civil Appearances. Research deposits and payments from various vendors to the appropriate account in FI$Cal; prepare invoices upon receipt of billing information from field commands; determine proper coding for posting into FI$Cal, apply advance payments; and issue refunds when necessary. Maintains uncleared collection logs for advance deposits received for CHP 90s. This includes preparing monthly reconciliation to FI$Cal, reaching out to field commands for billing information, and determining the proper general ledger account to clear money from. Has ongoing contact with field commands, state agencies, and private companies. Prepares management reports related to CHP 90 billing and payments. Assists with the monthly dunning letter process. This includes analyzing, sorting, and sending the letters for past due accounts. Performs tther duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Working Conditions

Office cubicle environemnt with computers, phones, copy and scanning machines.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

• Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units, course by course, to which the foreign coursework is equivalent. Foreign education evaluation services can be found at and .
  

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Be dependable, motivated, organized, detail oriented, and able to multi-task. Experience with Microsoft applications including Excel. Customer service experience including answering phones lines.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-532431) and/or position number 388-071-4177-040 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• School Transcripts