Administrative Coordinator

Office Operations & Administrative CoordinatorJoin an award-winning, women-owned company that's growing fast. Location: Gates, NY (100% In Office) Are you the kind of person who loves bringing order to chaos? Do you thrive when every day looks a little different? Are you energized by keeping people organized, solving problems before they happen, and being the person everyone depends on? If so, we'd love to meet you. TES Staffing is partnering with one of Rochester's fastest-growing, women-owned businesses to find an exceptional Administrative Coordinator who wants more than "just another office job." This is an opportunity to join an organization that has built an incredible reputation, not just for the work they do, but for how they treat their employees. The company has been recognized as one of New York's Best Places to Work, one of the region's fastest-growing privately held companies, and a Women Business Enterprise of the Year. Their people-first culture, commitment to continuous improvement, and strong leadership have fueled tremendous growth over the past decade. This isn't a role where you'll spend your day filing paperwork. You'll become the operational hub that keeps the business running smoothly.Every day is different, but you'll spend your time:Greeting clients, vendors, and visitors while creating an exceptional first impressionManaging incoming calls and directing communications professionallySupporting multiple departments with administrative projects and day-to-day operationsCoordinating company meetings, events, training sessions, and employee activitiesManaging office supplies, budgets, vendors, and shipmentsHelping coordinate company-wide training initiativesMaintaining reports, spreadsheets, SOPs, organizational charts, and company recordsHelping organize employee appreciation events, holiday celebrations, birthdays, and culture-building activitiesLooking for ways to improve processes and make everyone's job easierWe're looking for someone who...Loves being organizedTakes ownership without waiting to be askedNotices the small details others missCan juggle multiple priorities without feeling overwhelmedEnjoys helping peopleCommunicates professionally and confidentlyIs naturally curious and enjoys learning new thingsWants to build a long-term career with a growing companyQualificationsPrevious administrative or office coordination experienceStrong Microsoft Office skills (Word, Excel, Outlook)Comfortable learning new software and technologyExcellent written and verbal communicationExceptional organizational and multitasking skillsHigh attention to detailAbility to prioritize independently and think criticallyExperience supporting HR, marketing, event coordination, accounting, CRM systems, or training initiatives is a plus, but not required.Why people love working here: This company believes culture isn't something you talk about, it's something you live. Their core values include:Always Do the Right ThingExceed ExpectationsCare PassionatelyBe Quick Yet ThoroughHave Fun & Enjoy LifeThey've built a workplace where people are supported, encouraged to grow, and genuinely enjoy coming to work. The leadership team invests heavily in employee development, collaboration, and celebrating wins together. The company has earned recognition as one of New York's Best Workplaces and continues to experience impressive year-over-year growth.BenefitsCompetitive compensation – Starting at $40-45kMedical, dental, and vision insurance401(k) with Company MatchPaid Time OffProfessional DevelopmentStable, growing organization with long-term career advancement