Administrative Coordinator for the Dean, COAH

Administrative Coordinator for the Dean, College of Arts and Humanities

Reports To: Dean, College of Arts and Humanities

Job Status: Exempt

Position Summary: The Administrative Assistant is responsible for administrative duties supporting the Office of the Dean. Office hours are Monday-Friday, 8:00a.m.-5:00p.m.

Job Responsibilities:

• Assisting with Adjunct Hiring and Onboarding across the college.
• Build and modify Class Schedules before Advising and Registration. This requires close collaboration with Chairs and extensive knowledge of different departments and classes that are offered each term.
• Coordinate College of Arts and Humanities recruitment efforts, including managing Music auditions, recruitment events, campus visits and admissions events (e.g. open houses, award ceremonies, etc.) and off-campus events.
• Monitoring textbook requisition submissions each term and communicating with faculty about missing textbook requisitions and working with them to resolve technical issues.
• Pulling and consolidating reports on various academic datapoints from Banner/Argos as requested by the Dean, Chairs, and Directors.
• Collecting and archiving Adjunct Evaluations, Faculty Evaluations, syllabi, and other documents related to academic assessment.
• Collecting and communicating documents relating to student's academic records and maintain database of documents for future reference.
• Maintaining and updating school web pages and content.
• Creating and printing various marketing materials for recruiting and various events.
• Designing and building mailings in Slate for different departments.
• Maintain and reporting on both operational and faculty department budgets to Deans, Chairs and Directors.
• Collecting and transmitting financial documents according to Accounting Office Procedures.
• Hiring and onboarding student worker team members and coordinates professional development sessions for student workers to learn processes.
• Maintaining training materials for Student workers and documentation of procedures for future use.
• Maintaining documents related to the Advisory Board, as directed by the Dean.
• Maintaining and transmitting information regarding Adjunct Payroll, and Faculty Overload and Supplemental pay, as directed by the Provost's office.
• Fielding questions from students and faculty relating to the College and other requests, as needed.
• Other tasks as assigned by the Dean.

Qualifications:

• Bachelor's degree required
• At least one year of professional experience preferred
• Experience with Slate or other marketing database is a plus.
• Experience in Fine Arts or Humanities is preferred, or familiarity with Great Books/classical education.
• Experience with social media and web and UX design.
• Computer literacy in the Microsoft Office suite; knowledge of Banner preferred.
• Excellent organizational skills.
• Excellent communication skills.
• Proactive and self-reliant.
• Ability to prioritize and multi-task.
• Ability to effectively collaborate with others.
• Ability to maintain an enthusiastic and professional demeanor.
• Be available for some night and weekend programming
• Work to further the University's mission
• Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions
• Exhibit an active Christian faith with local church membership and involvement

Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws and the Foundational Documents of the University set forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

**Disclaimer** Background checks are performed on every new hire. If your application is selected to continue with the interviewing process, you will be required to submit a Background Check form. If you decline, your application may be denied. By proceeding with the online application, you understand and accept this process.

Houston Christian University