Executive Administrative Coordinator of Operations

Executive Administrative Coordinator of Operations

New Orleans Restoration Properties (NORP) is seeking a highly organized, collaborative, and dependable person to join our New Orleans, LA office as a full-time Administrative Construction Operations Coordinator! You'll be at the center of our daily activities, supporting all departments in maintaining efficiency and productivity. If you pride yourself on maintaining accuracy and compliance in all you do, keep reading to learn more!

We're offering our Administrative Construction Operations Coordinator experience-based pay of $24.00 $32.00/hour.

As for benefits, you'll enjoy PTO, a mentor/apprentice program, and growth opportunities within a stable construction and real estate company. You'll provide meaningful support to multiple departments, allowing you to grow your knowledge in the construction, operations, and real estate development spaces.

At New Orleans Restoration Properties (NORP), we impact lives through real estate development. Our mission is to contribute to the revitalization of neighborhoods through the development and restoration of multifamily housing, commercial, and hospitality, providing high-quality developments that foster community engagement and economic growth. We are committed to creating opportunities for those who have been disenfranchised, caring for the vulnerable, and improving the quality of life for residents through innovative and sustainable development practices. By integrating strategic partnerships and advanced technology, we aim to achieve excellence in real estate development. Guided by our core values of integrity, community, and meaningful impact, we aim to improve the quality of life for all who call our developments home.

Administrative Construction Operations Coordinator Qualifications

• 3+ years of administrative, operations, or construction administration experience
• Experience using workflow management software and Google Workspace
• Effective communication skills (written & verbal) and the ability to handle sensitive information with discretion
• Strong attention to detail and organizational skills
• Time management skills with the ability to effectively manage simultaneous priorities
• Proactive problem-solving skills and the ability to follow up on tasks to ensure completion
• Collaboration skills for working cross-departmentally
• Ability to take ownership of your responsibilities and accountability for your results
• Commitment to supporting continual improvement and growth initiatives

Experience in an industry like construction or real estate would be highly beneficial! The ideal candidate also has experience using Monday.com and AI platforms such as Claude or ChatGPT. Payroll experience is also a plus.

The standard schedule is 8:00 am to 5:00 pm, Monday through Friday, with some flexibility if needed.

This role goes beyond the typical clerical duties, as you'll provide high-level operational support to maintain streamlined workflows and efficient workdays. You'll tackle a variety of responsibilities, ranging from professional correspondence and record maintenance to task management and construction administration. Organization is vital, as you'll need to submit permits, licenses, insurance renewals, and other crucial documents for construction projects on time, as well as meet deadlines for multiple projects across different departments. As the bridge between internal teams and vendors, you'll support effective communication and help keep all departments on the same page.

Working within Monday.com, you'll assign tasks to team members, follow up for completion, and efficiently coordinate daily workflows. You'll answer phone calls/emails, document communications, and send files to the correct departments. As for the construction administration duties, you'll maintain organized project files, ensure regulatory compliance for all projects, and help meet payroll requirements. You'll help prepare contracts, change orders, and other documents as needed, ensuring accuracy in all records.

We're always aiming to improve, and you'll support this by using the Entrepreneurial Operating System (EOS) to monitor priorities and ensure departmental accountability. As directed by leadership, you'll help prepare meeting materials, assist with planning initiatives, coordinate calendars for scheduling, and help with other special projects. The Administrative Construction Operations Coordinator may also assist with retrieving mail from the post office, distributing documents, monitoring office supplies, and more.

This role is a key part of our day-to-day and long-term success. If you feel up for the task, apply now using our short initial form!

Must have the ability to pass a background check and drug screening test.

New Orleans Restoration Properties