Administrative Assistant

Administrative Assistant

Department: Principal Gifts

Employment Type: Full Time

Location: Purdue for Life Foundation

Description

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.


Responsibilities

• Provide shared administrative support to Principal Gifts team, including calendar management, meeting scheduling, and task coordination.
• Assist with organizing materials and supporting logistics for meetings and events, both virtual and in-person.
• Coordinate travel arrangements and process reimbursements under the guidance of a supervisor.
• Reconcile monthly credit card statements under the guidance of a supervisor.
• Maintain confidential donor records and documentation
• Communicate professionally with internal and external stakeholders, referring questions or concerns to appropriate team members as needed.
• Adapt to the varying work styles of supported team members, demonstrating flexibility and responsiveness in a team-oriented environment.
• Follow clear guidance and processes while developing the skills and confidence to handle routine tasks more independently.

Required Skills, Knowledge and Abilities

• Advanced computer and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) skills including internet, and web conferencing tools to support routine administrative tasks.
• Strong organizational and time management skills, prioritizing tasks, meeting deadlines and maintaining confidentiality.
• Effective verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
• Ability to follow established processes and procedures while demonstrating adaptability and a willingness to learn.
• Collaborative team player with flexibility to support varying work styles and a proactive approach to problem-solving and asking questions.
• Must demonstrate a willingness to learn as well as adopt a proactive approach to asking questions and improving.
• Ability to work in a hybrid work environment working 2-3 days a week in the office.

Required Education, Experience and Benefits Summary

• High School diploma required.
• 0-3 years of administrative or customer service experience in a professional setting.

Job Level: Support 1
*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.


Benefits Summary for eligible employees:

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.