Administrative Coordinator

Administrative Coordinator

Verdantas is seeking an Administrative Coordinator to provide essential administrative and organizational support to our team in the Holden, MA, office. This role is critical to keeping daily operations running smoothly and supporting staff, visitors, and leadership with professionalism and attention to detail. The ideal candidate is highly organized, proactive, and enjoys working in a collaborative, fast-paced environment while delivering excellent internal and external customer service.

What You'll Do:

• Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions
• Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment
• Manage fleet maintenance and logistics effectively
• Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects
• Organize important documents, contracts, and project files
• Assist supervisors and department leaders in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement
• Manage the process of sending and receiving certified mail for important project-related documents. Track and document certified mail receipts for record-keeping purposes
• Prepare and edit documents, reports, and presentations
• Maintain accurate records and filing systems
• Assist with planning and execution of company events, meetings, and projects
• Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly
• Travel to the Easton, MA, Pawtucket, RI, and Manchester, MA offices as needed

What You'll Bring:

• High School Diploma or equivalent required
• 1+ year of relevant administrative, office support, or customer service experience
• Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn additional tools and systems
• Strong written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners
• Excellent attention to detail, ensuring accuracy in documentation, scheduling, and administrative support tasks
• Strong organizational skills, including the ability to manage multiple priorities, meet deadlines, and maintain an organized work environment
• Experience supporting or coordinating events, meetings, or visits for internal teams and guests
• A professional, collaborative demeanor with a commitment to providing exceptional internal and external customer service
• The ability to handle sensitive information with discretion and maintain confidentiality at all times

Salary Range:

$24.00 - $26.00

Benefits:

• Flexible Work Environment
• Paid Parental Leave
• Medical
• Dental
• Vision
• Life and AD&D Insurance
• Short-Term and Long-Term Disability
• 401(k) with Company Match
• Paid Time Off + Holidays

Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce. Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet