Recruiting Operations Coordinator
$27 - $31 per hourGrocery Outlet Holding
Recruiting Operations Coordinator
Job Category: Training & Recruiting
Location: Emeryville, CA 94608, USA
Description
About Grocery Outlet:
Our Mission: Touching lives for the better
Our Vision: Be the first choice for bargain-minded consumers in the U.S.
Our Values: Achievement, Diversity, Entrepreneurship, Family, Fun, Integrity & Service
About the Team:
The AOT Recruiting team builds the pipeline of future Independent Operators. We manage high-volume lead generation, rigorous candidate evaluation, and long-cycle pipeline tracking to ensure candidates are ready for the realities of business ownership. Our team blends strategy, data discipline, and strong relationship management to meet annual placement goals.
About the Role:
The Recruiting Operations Coordinator is a key partner to the AOT Recruiting team, focused on recruiting operations, reporting, and candidate logistics. This role is highly administrative but requires strong analytical thinking, attention to detail, and the ability to manage complex workflows across a large national recruiting team. You will support pipeline health, reporting accuracy, assessment processing, and scheduling execution while helping ensure candidates experience a professional, organized, and timely recruiting journey. This role is ideal for someone who enjoys building structure, managing data, and keeping multiple moving parts aligned behind the scenes. This role reports to the Manager - AOT Recruiting Operations.
Responsibilities Include:
Recruiting Operations & Reporting
- Pull and analyze lead generation reports across job boards, referrals, and marketing channels
- Track and report on key funnel metrics including lead volume, qualified lead percentage, engagement ratios, and pipeline stage movement
- Maintain and update Salesforce dashboards to ensure real-time pipeline visibility
- Audit CRM data for accuracy and completeness
- Support forecasting and pipeline reporting for recruiting leadership
- Identify trends or gaps in lead flow and flag insights to leadership
Job Board & Lead Execution
- Execute job postings across multiple platforms and ensure consistency in branding and messaging
- Monitor posting performance and partner on adjustments to improve quality and volume
- Support top-of-funnel initiatives including DQ questions and campaign updates
- Assist with tracking source effectiveness and cost-per-lead metrics
Candidate Scheduling & Calendar Management
- Manage complex scheduling across a national recruiting team
- Coordinate interviews, panels, and support travel/meetings
- Ensure seamless candidate communication and calendar alignment
- Maintain high responsiveness and a strong candidate experience
Assessment & Evaluation Support
- Support Candidate Assessments
- Pull, grade, and input assessment results into Salesforce
- Maintain assessment tracking dashboards
- Ensure evaluation data is complete and accessible for recruiter and leadership review
Process Management & Continuous Improvement
- Build and maintain SOPs for scheduling, reporting, and dashboard updates
- Improve workflow efficiency and reduce manual errors
- Help streamline communication between recruiters, leadership, and cross-functional partners
- Support ATS/CRM process enhancements and system transitions
Recruiting Marketing & Brand Support
- Assist with social recruiting initiatives and light marketing coordination
- Support job board branding efforts and referral campaigns
- Track engagement data tied to social recruiting initiatives
About The Pay:
- Base Pay Range: $27 - 31 Hourly
- 401(k) Profit Sharing.
- Medical, Dental, Vision & More!
- Final compensation will be determined based upon experience and skills and may vary
About You:
- 2–4 years of experience in recruiting coordination, recruiting operations, HR operations, or similar administrative role
- Strong proficiency in CRM/ATS systems; Salesforce experience preferred
- Advanced Excel skills with ability to analyze, summarize, and present data clearly
- Exceptional organization and time management skills
- Strong written and verbal communication
- High attention to detail with a proactive, ownership mindset
- Ability to manage multiple priorities in a fast-paced, metrics-driven environment
Vacancy posted 7 days ago
Similar jobs that could be interesting for youBased on the Recruiting Operations Coordinator in Emeryville, CA vacancy
- Moonlake in San Mateo is seeking a People Operations Admin to support day-to-day people and administrative operations. This role requires... ...will thrive in a fast-paced environment, effectively coordinating interviews, organizing internal documentation, and supporting...Suggested
- fal is hiring a Recruiting Coordinator/Operations in San Francisco to support its recruiting efforts as the company scales. The role emphasizes developing and maintaining effective processes and documentation for recruiting operations. The ideal candidate will have 2+ years...Suggested
$29 - $35 per hour
...Operations Coordinator Employment Type: Full-Time/Salary Non-Exempt Wage: Hourly wage of $29.00 - $35.00 ($60,320 - $72,800 annualized) Reports To: Deputy Director of Administration & HR Position Location: Bay Area, Los Angeles, Sacramento, Fresno, Riverside...SuggestedHourly payFull timeContract workWork at officeLocal areaRemote workShift workCalifornia Environmental Voters
Oakland, CA3 days ago- ...strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open... ...in our success. About the role: The Supplier Operations Coordinator plays a critical role within the TD Supplier Operations...SuggestedContract workFor subcontractorSeasonal workWork at officeWork from home
Back-Roads Touring Company Ltd
Berkeley, CA3 days ago $43 per hour
...CRM Operations Coordinator/ Marketing Or Growth Operations Coordinator (CRM & Promotions) Pay Rate: $43/hr. Location: San Francisco, CA/ New York, NY/ Brooklyn, NY/ Atlanta, GA/ Chicago, IL/ Dallas, TX/ Los Angeles, CA/ Oakland, CA/ Louisville, KY (Hybrid role) (...SuggestedWork at officeWork from homeMonday to FridayIntellipro Group
Oakland, CA4 days ago$100k
...Primary Responsibilities and Duties: The Administrative/Operations Coordinator’s primary responsibility is to provide administrative and... ...and retreats Support scheduling for all aspects of the recruiting process, including initial interviews, in-person...Contract workWork at officeLocal areaSEIU Local 1021
Oakland, CA5 days ago$90k
...students and staff. This position exists to guarantee that the operational aspects of campus life meet the same benchmark as our... ...logistics management, and daily technology administration. You might coordinate a safety procedure one moment, troubleshoot a technology...Full timeFor contractorsWork at officeImmediate startRelocationVisa sponsorship- CorePower Yoga, LLC in Berkeley is seeking a Studio Coordinator who will support studio operations and uphold health and safety standards. This role includes engaging with the studio community and coordinating with staff to meet company goals. Successful candidates will...
- CorePower Yoga, LLC. is seeking a Studio Coordinator in Berkeley West to enhance the studio experience and support daily operations. This part-time role includes responsibilities like managing membership growth, leading the student experience, and ensuring health protocols...Part timeFlexible hours
$28 - $32 per hour
...and be exceptional at what we do. About the role The Lab Operations & Supply Chain Associate is a versatile, hands-on lab... ...throughout the day, distribute materials to the appropriate teams, coordinate returns in a timely manner, and keep the Production Procurement...Hourly payFull timeTemporary workLocal areaFlexible hoursShift workAralez Bio
Berkeley, CAa month ago$24 - $26 per hour
...Group & Voluntary Life Insurance and AD&D ~ Unlimited PTO ~100% Paid family leave up to 12 weeks JOB PURPOSE: The Operations Coordinator provides support for the day to day operations for one of our high performing regional warehouse teams. This role is...Hourly payLocal areaBayWa r.e. Solar Systems LLC
San Leandro, CA8 days ago$70k - $80k
...Job Description Job Description Job Title: Operations Coordinator Location: Hub - SF Reporting to: General Manager About 8Fleet: 8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure...Work at officeShift workNight shiftEarly shift8Fleet Inc.
San Francisco, CA11 days ago$25 - $30 per hour
...: our departments are lean and agile, we learn as we grow, and every employee makes an impact. We are seeking a People Operations Coordinator to support the ongoing growth of our multi-subsidiary company. You will work with and report to the Head of People Operations...Full timePart timeFor contractorsWork at officeLocal areaBeautylish Inc.
San Francisco, CA29 days ago$24.25 per hour
...employment. ABOUT THE ROLE As a member of our Evening Operations team, you will ensure that customer orders are accurate, up to... ...driver responsibilities ~ Equity: All Rinse City Operations Coordinators have the opportunity to earn and vest equity (options) after...Weekly payFull timeWork at officeWeekend workAfternoon shift1 day per weekRinse, Inc.
San Francisco, CA8 days ago- ...elevating science. SUMMARY The Operations Associate I will play a crucial role in... ...scheduling courier shipments, triaging orders, coordinating donor schedules, completing... ...donor retention and participate in donor recruitment, as needed. Consent donors and perform...Temporary workMonday to FridayWeekend workAfternoon shift
BioIVT
Berkeley, CA20 days ago $23.21 - $30.17 per hour
...Description: Job Description Summary: Coordinate student access to on-campus examination and testing facilities. Organize and... ...Central and the Dean of Students Office for student compliance operations within Student Affairs including, but not limited to...Full timeCasual workWork at officeLocal areaRemote workShift workSamuel Merritt University
Oakland, CA3 days ago$45 per hour
Crossover is looking for a Site Operations Coordinator in Piedmont, CA. This full-time position is essential for ensuring smooth, secure, and effective operations on campus. Responsibilities include overseeing security, coordinating logistics, and administering technology...Full time$30 - $35 per hour
..., family-owned uniform and workwear company serving the Bay Area for decades. We’re looking for a sharp, dependable Operations & Bookkeeping Coordinator to be a true operational partner to ownership — someone who catches problems early, keeps finances accurate, and helps...Part timeWork at officeFlexible hoursWeekday workBanner Uniform Company
San Francisco, CA17 days ago$45 - $60 per hour
...Recruiting Coordinator / Administrative Support Atomic Machines is ushering in a new era of micromanufacturing with its Matter Compiler™... ...exceptional candidate experience while keeping recruiting operations running smoothly behind the scenes. You'll partner closely...Hourly payFull timeContract workWork at officeAtomic Machines
Emeryville, CA2 days ago- UCSF Health is seeking a Practice Coordinator at their Berkeley Outpatient Center. The ideal candidate will support practice operations, manage clerical functions, and ensure quality customer service. Key qualifications include a high school diploma or equivalent, strong...
- ...Administrator at our Emeryville headquarters to support day-to-day office operations. This full-time position, ideally starting soon, involves... ...operations. The Office Administrator will manage supplies, coordinate employee events, and assist with administrative duties. The...Full timeTemporary workWork at office
- The University of California - San Francisco is seeking a Practice Coordinator 3 who will serve as the public face of the administrative team. This role is pivotal in supporting practice operations and facilitating customer service in an outpatient unit. Key responsibilities...
$33.65 - $38.95 per hour
...Francisco is seeking a Regional Talent Coordinator to support Talent Acquisition and Human... .... This role requires 2-5 years in HR or recruiting. Responsibilities include managing the interview process and supporting HR operations. The estimated hourly salary is $33.65 -...Hourly pay$35.5 - $38.46 per hour
...Store Operations Coordinator You won't find a store and team like this anywhere else! We're passionate about our mission to delight customers... ...Employer It is the policy of World Market, LLC. to recruit, hire, train, promote, transfer and compensate our associates...Hourly payFull timePart timeWork from homeHome officeFlexible hours3 days per week- ...Description Job Description TC Rentals Driver and Field Operations Specialist Company Overview TC Rentals is an established... ...and communication skills for effective internal team coordination and positive external customer engagement. Work Environment...Hourly payFull time
TRI-CALIFORNIA EVENTS INC
Oakland, CA26 days ago $80k - $90k
...(ILRC) is seeking a full-time Education TeamOperationsCoordinator to work in our San Francisco office.The Education Team Operations Coordinator will report to the Training Manager. This is a full-time,non-exempt position.This is a bargaining unit position represented...Full timeWork at officeLocal areaFlexible hours2 days per weekImmigrant Legal Resource Center
San Francisco, CA3 days ago$80k - $90k
...Accounting and Operations Coordinator The Accounting and Operations Coordinator provides administrative and operational support to the Finance Department while coordinating organizational processes that support efficient business operations. This position assists with...Casual workWork at officeLocal areaRemote workFlexible hoursAfternoon shiftTURN - The Utility Reform Network
Oakland, CA2 days ago$80k - $90k
...Office Operations & HR Specialist The Office Operations/HR Specialist position supports... ...office administration, facilities coordination, safety programs, and HR support. This... ...experience initiatives such as onboarding, recruiting coordination, and company events. Essential...Full timeCasual workWork at officeLocal areaImmediate startMonday to FridayShift workAfternoon shiftLeapFrog
Emeryville, CA5 days ago$24 - $25 per hour
...teams, and innovators in this way. The Role: As a Operations Specialist, you will support investors and internal teams by... ...transfers Identify missing or incorrect documentation and coordinate corrections Provide status updates to investors and internal...Work at officeLocal area2 days per week3 days per weekForge Global
San Francisco, CA4 days ago$30.58 per hour
...Job Description Job Description Salary: $30.58 per hour Position Title: Development & Executive Operations Coordinator Position Type: Full-time (40 hours per week), Non-Exempt Reports to: Executive Director and Development & Communications Manager Salary...Hourly payFull timeFor contractorsWork at officeLocal areaFlexible hoursWeekend workAfternoon shiftLavender Youth Recreation & Information Center (LYRIC)
San Francisco, CA11 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Recruiting Operations Coordinator. Be the first to apply!
Related searches
- onboarding specialist Emeryville, CA
- recruiting coordinator Emeryville, CA
- recruitment resourcer Emeryville, CA
- recruitment consultant Emeryville, CA
- employee recruiter Emeryville, CA
- people operations specialist Emeryville, CA
- operations management specialist Emeryville, CA
- operations specialist Emeryville, CA
- manufacturing operations consultant Emeryville, CA
- operations associate Emeryville, CA