Executive Assistant

Client Overview

Our client, a creative, fast-growing marketing and advertising agency, is seeking an Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly. Known for its collaborative culture, innovative campaigns, and high-profile clientele across lifestyle, entertainment, and consumer brands, the agency offers an exciting opportunity within a dynamic creative environment.

Salary/Hourly Rate

$40/hr

Position Overview

The Executive Assistant will provide high-level administrative and organizational support to senior leaders and key members of the agency. This role requires someone who can anticipate needs, manage competing priorities, maintain complex schedules, and serve as a trusted point of contact across internal teams.

The ideal candidate is polished, resourceful, detail-oriented, and comfortable operating in a fast-paced, deadline-driven creative environment. This is an excellent opportunity for an administrative professional looking to build experience supporting executives within the marketing, advertising, and creative industries.

Responsibilities Of The Executive Assistant

• Provide proactive administrative and executive support to senior leadership, department heads, and key team members.
• Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.
• Prepare meeting agendas, materials, presentations, decks, reports, and other executive-facing documents.
• Coordinate internal and external meetings, including conference rooms, video calls, and meeting logistics.
• Serve as a professional point of contact for internal teams, clients, vendors, and external partners.
• Coordinate domestic and occasional international travel arrangements, including itineraries, accommodations, and transportation.
• Assist with expense reporting, invoice tracking, and other administrative processes for senior staff.
• Monitor calendars, deadlines, follow-ups, and deliverables to ensure priorities stay on track.
• Anticipate executive needs and proactively address scheduling, logistical, and administrative requirements.
• Maintain organized digital files, contact databases, and confidential information.
• Support preparation for client meetings, presentations, events, and team off-sites.
• Assist with onboarding, team events, office logistics, and other operational initiatives.
• Manage day-to-day correspondence and internal communications as needed.
• Serve as a reliable resource for executives and team members, helping troubleshoot issues and keep projects moving.
• Take ownership of special projects and provide cross-functional support as priorities evolve.

Required Experience/Skills For The Executive Assistant

• 3-5 years of experience in an Executive Assistant, Administrative Assistant, Coordinator, or similar support role.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, shifting deadlines, and competing requests with professionalism.
• Strong attention to detail and follow-through.
• Proactive approach with the ability to anticipate needs rather than simply react to requests.
• Professional and polished demeanor when interacting with executives, clients, and external contacts.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information with discretion.
• Comfortable working independently while collaborating across multiple teams.

Preferred Experience/Skills For The Executive Assistant

• Prior experience supporting executives, senior leadership, or department heads.
• Experience within a marketing, advertising, PR, media, entertainment, or creative agency environment.
• Familiarity with Slack, Google Workspace, Asana, or similar collaboration and project-management platforms.
• Experience coordinating travel, meetings, events, and executive schedules.
• Interest in creative industries, branding, media, and advertising.
• Experience working in a high-volume environment where priorities can shift quickly.

Education Requirements

• Bachelors degree preferred.

Benefits

• Opportunity to convert to a full-time Executive Assistant role.
• Exposure to senior leadership and high-profile clients within the creative industry.
• Access to industry events and networking opportunities.
• Supportive, collaborative, and creative team environment.
• Atrium Care Package available, upon eligibility, including healthcare plans, discount programs, and paid time off.