Executive Assistant

Executive Assistant to the CEO

Company: Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000

About Us

We are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search.

Position Summary

We are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment.

Key Responsibilities

• Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-up
• Arrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservations
• Prepare monthly expense reports, identifying and resolving discrepancies
• Proactively check in with the CEO and broader internal support team
• Screen communications reading, researching, collecting, prioritizing, and routing correspondence with professionalism
• Maintain accurate contact information in Outlook and the CRM database
• Maintain strict confidentiality regarding CEO, client, and company information
• Support personal and special projects as directed

Qualifications

• 5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.)
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Highly organized with strong attention to detail and accuracy
• Exceptional verbal and written communication skills
• Proactive and self-motivated; able to anticipate the needs of others
• Skilled at juggling multiple assignments and prioritizing with a sense of urgency
• Comfortable managing competing demands, change, delays, or unexpected events
• Able to follow established processes while identifying opportunities for improvement
• Self-starter who works well independently and collaboratively across teams
• Positive, enthusiastic approach to work
• High degree of professionalism; performs well under pressure
• Punctual and 100% dependable
• Resourceful, with the ability to anticipate problems and develop calm, efficient solutions
• Trustworthy, with discretion in handling confidential and sensitive information
• Respectful, dependable, and ethical; upholds firm values
• Excellent professional references