Human Resources Assistant

Human Resources Assistant

If you enjoy staying on top of tasks, keeping things in order, and ensuring that nothing slips through the cracks, this role is perfect for you.

As an HR Assistant, you will play a vital role in ensuring that operations run smoothly. Your responsibility will be to foster a positive employee experience while maintaining accurate, organized, and timely behind-the-scenes details. In this position, your impact is felt every dayfrom keeping records precise and up to date to facilitating processes without missing a beat. Your ability to stay organized, manage priorities, and follow through is crucial to maintaining a positive, compliant workplace.

HGC Industries is a worldwide leader in designing and manufacturing gaskets, sealing surfaces, and stamping. For over 50 years, our customers have trusted us to fulfill their advanced sealing & stamping requirements. We provide technical sealing and stamping solutions to customers around the globe through our excellence in engineering, technology, manufacturing, and customer service. Our mission is to create gaskets and components that satisfy the most complex manufacturing challenges and provide high-quality products and services to the world at a reasonable cost.

At HGC, our employees are the foundation of our success. We encourage our employees to use their strengths, expertise, and determination to deliver on our commitments and achieve individual growth. When you join HGC Industries, you become part of a diverse and collaborative team that drives beyond the ordinary and provides cutting-edge solutions.

The Human Resources Assistant performs a wide range of administrative tasks across all HR functions and plays a critical role in maintaining departmental operations, ensuring accuracy and on-time scheduling. This position ensures deadlines are met, documentation is maintained, and processes run efficiently by supporting recruitment, onboarding, employee relations, policy administration, engagement initiatives, and HR communications. The HR Assistant contributes to HGC's mission by supporting all employees with a people-focused mindset while promoting a culture of ownership, quality, collaboration, and integrity.

Key Responsibilities:

• Supports the day-to-day operations of the HR department, ensuring efficient and organized administrative processes
• Performs a wide range of administrative duties, including documentation, scheduling, communication, and coordination of departmental activities
• Maintains accurate employee data within the HRIS for both new hires and existing employees

Timekeeping & Payroll Support:

• Reviews employee timecards for accuracy, completeness, and compliance with company policies and payroll deadlines
• Maintains timekeeping records and ensures proper documentation is retained in accordance with company procedures
• Assists with audits and reconciliation of payroll and benefits data, identifying discrepancies and supporting corrective actions

Recruiting & Onboarding:

• Assists with posting and maintaining job openings
• Conducts phone screens and coordinates interview schedules between candidates and hiring managers
• Communicates with candidates regarding application status, interview details, and pre-employment requirements
• Supports pre-employment processes, including offer letter preparation, drug screen coordination, and onboarding documentation
• Coordinates and facilitates new hire onboarding and orientation

Employee Records & Administration:

• Maintains organized and up-to-date digital employee records, ensuring consistent naming conventions and file structures
• Scans, uploads, and electronically files employee documents in compliance with company procedures and applicable laws.
• Maintains HR spreadsheets and tracking logs with accurate employee and business data
• Coordinates and maintains HR-related employee communications

Employee Engagement:

• Assists with planning and coordinating employee engagement events, recognition programs, and initiatives

Compliance & Benefits:

• Assists with maintaining compliance with employment laws and regulations, including USCIS Form I-9 requirements and personnel file management
• Monitors employee benefit eligibility and election status

HR Projects & General Support:

• Participates in HR projects related to the development and implementation of programs, policies, and systems
• Performs other duties as assigned

Required Skills & Abilities:

• Intermediate Skill Level in Microsoft Office tools, including Word, Excel, and PowerPoint
• Excel: Working with more complex formulas and functions, creating charts and graphs, using pivot tables.
• Outlook: Managing calendars, scheduling meetings, and using advanced features for organization.
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Ability to establish and maintain effective relationships with customers, co-workers, and HGC Industries stakeholders
• Ability to navigate and resolve internal or external situations effectively and resourcefully
• Ability to work effectively in a fast-paced environment
• Ability to work self-sufficiently to ensure accuracy and quality of tasks
• Excellent analytical and problem-solving skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills and ability to efficiently manage priorities and tasks based on importance
• Strong verbal and written communication skills
• High adaptive capacity to effectively manage demands and frequent change, delays, or unexpected events
• High level of emotional intelligence

Qualifications:

• High School Diploma/GED is required
• 1-2 years of Admin experience preferred
• Or a combination of education, transferable skills, and experience
• Experience with Paycom HRIS systems is a plus

Physical Demands:

• Sitting for long periods
• Standing for long periods

Environmental Conditions:

Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles.

Travel Requirements: None

Compensation: $25 to $28/hour based on experience

Classification: Full-Time, Non-Exempt

Schedule: Monday through Friday, 8:00am to 5:00pm

Location: (On-Site, Indianapolis (Martindale-Brightwood area)