Administrative/General Clerk II - Indianapolis

Job Description

Job Description

Administrative /General Clerk IIFederal Contract Administrative Support

Indianapolis, IN| Full-Time Contract | On-Site

Join a high-impact federal operations team supporting mission-critical government functions. The Administrative / General Clerk II plays a key role in supporting the Agency’s mission by providing comprehensive administrative, clerical, records, and operational support across multiple organizational units.

This position is responsible for managing a wide range of unclassified administrative and records-related tasks essential to maintaining efficient day-to-day operations.

Compensation & Benefits

• Competitive annual compensation
• Health, dental, and vision coverage
• Retirement plan with employer contribution
• PTO and paid holidays
• Short- and long-term disability coverage

Career Growth

• Exposure to federal and mission-critical facilities
• Opportunity to support records management and administrative programs
• Collaborative, operations-focused environment
• Long-term contract stability

• Follow records procedures in accordance with the Records Policy Manual (RPM) and SOPs
• Scan, log, route, and interfile documents per established policies
• Create, maintain, consolidate, and store physical and electronic records
• Enter, update, and track records within Agency systems
• Prepare files for transfer, storage, shipment, or retirement
• Conduct routine file audits, reconciliations, and missing file searches
• Support records retention, disposition, and inventory reporting
• Assist with mobile audit teams and records-related initiatives
• Receive, log, sort, and distribute incoming mail and correspondence
• Prepare outgoing mail and ensure timely delivery
• Deliver mail to designated locations within required timeframes
• Maintain tracking logs for accountability and processing timelines
• Assist with expenditure tracking and spend plan updates
• Support payroll and general expense tracking activities
• Contribute to budget execution tracking and documentation
• Assist with periodic budget planning activities
• Track mandatory training requirements and completion status
• Assist with training requests, registrations, and funding documentation
• Maintain training records, reports, and tracking tools
• Support development of training materials and documentation
• Assist with equipment inventory tracking and accountability
• Maintain hand receipts and asset management records
• Support audits and reporting related to issued equipment
• Assist with TDY (Temporary Duty) and overseas rotation planning
• Track personnel schedules and logistical requirements
• Support cost tracking and administrative coordination for assignments

Required

• High school diploma or equivalent (GED)
• 1-2 years of relevant administrative experience
• Strong organizational skills
• Ability to manage high volume administrative and records workloads
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to follow detailed instructions and meet established standards
• Strong written and verbal communication skills
• Strong prioritization, multitasking, and problem-solving skills

Preferred

• Associate’s or Bachelor’s degree in business administration or related field
• Experience supporting federal agency contracts

• U.S. Citizenship required
• Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust)
• Employment is contingent upon successful background investigation and PIV card issuance

This is a unique opportunity to support essential government operations by ensuring the accuracy, integrity, and efficiency of administrative and records functions. As an Administrative / General Clerk II, you will play a vital role in maintaining operational continuity in a structured, mission-driven environment.

If you’re looking for a hands-on role supporting federal contracts, we encourage you to apply.

CGS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, disability, veteran status, genetic information, citizenship, or any other characteristic protected by law.